Executive Assistant to Group CEO

4 weeks ago

Eight Mile Plains, Australia Multicap Full time

About you:

Are you someone who can thrive as a proactive self-starter and problem solver? We are looking for someone like you who can strongly support the Group CEO and utilise your critical thinking skills and adaptability to initiate well-planned, organised, and successful events and daily operations. To succeed in this role, you should have a strong attention to detail while also being able to communicate big-picture ideas and interpret them back into actionable steps. Team culture and employee engagement are important to Multicap, so if you enjoy working in a high-functioning, fun, and engaging team, then this is the job for you

Who We’re Looking For:

  • Strong analytical and problem-solving skills
  • A positive attitude towards people with disabilities and the willingness to work within Multicap’s Values and Code of Conduct in order to meet our customers’ expectations.
  • Demonstrated excellent technology skills including use of the MS Office suite of products, databases, reporting, electronic document management, administering corporate records and digital communications
  • Excellent written and verbal communication and interpersonal skills with a strong focus on attention to detail
  • A continuous improvement mindset

Why This Role is Perfect for You:

  • Salary Boost: Full access to salary packaging to increase your take-home pay
  • Retail Discounts: Get great deals at hundreds of popular retailers
  • Purpose: Find meaning and motivation in your work every day
  • Parking: Free onsite parking

About the role:

We now have a permanent full-time exciting opportunity for an experienced Executive Assistant reporting to our Group CEO at our Eight Mile Plains office. The role will start ASAP for the right person.

In this busy and filled with purpose role you will be providing executive support to the Group CEO of Multicap, ensuring the effective use of people’s time, interactions, resources and information, enabling positive and professional interactions with all stakeholders.

Primary Purpose:

The Executive Assistant’s primary responsibility is to provide confidential and professional administrative support to the Group Chief Executive Officer (CEO). This includes the planning, organisation and coordination of tasks and functions required in the Office of the CEO. The role also includes an element of support to the General Counsel/Company Secretary and Executive Leadership Team of the Multicap Group.

What will you be doing?

  • Coordination of all Executive Leadership Team meetings including minutes, appraisals, supervision and relevant team activities.
  • Support the Group CEO to prepare documents and reports for internal and external stakeholders, including the Multicap Board and Committee’s, and all subsidiary Boards.
  • Coordinate meetings and workshops on behalf of the Group CEO including arranging venues, catering, preparing agendas, distribute papers and minutes, setup room, and enabling video or teleconferencing facilities.
  • Effective management of recording, filing, storage and retrieval of correspondence, corporate records, documents, reports, and registers relevant to the group CEO, Multicap Board and Committees, all subsidiary Boards and management processes.
  • Coordinate the Office of the CEO functions, organising cover for other EA's (annual leave and sick leave amongst the team of 5 Ea's)

What will you need?

  • Cert IV or higher in Business Administration or similar (desirable)
  • Previous experience in a similar role
  • A current QLD Driver’s Licence
  • NDIS Worker Screening Clearance (Yellow Card)– or be willing to obtain
  • Working with Children Check (Blue card) – or be willing to obtain

Application Process:

The position will close on the 27th of October, but we will be actioning applications as we go Apply now, we can’t wait to meet you

About Multicap:

Multicap Group are leaders in disability support and mental health services, providing individualised support, experiences, and opportunities for more than 8000 customers and clients across Queensland, northern New South Wales, and Victoria.

We value diversity and encourage applications from all people. Our vision is to see happy inclusive communities work together in collaborative and inclusive ways to create opportunity and improve quality of life. Our workforce proudly reflects the local communities we connect with and support.

“Multicap acknowledges the Traditional Custodians of the lands on which we all work, live and play. We pay our respects to the Elders past and present and extend that respect to all First Nations Peoples. We reflect upon the millions of footprints that are embedded into the earth from our Ancestors, the pathways that were forged, the meaning they leave behind and the continuation of the traditions through the next generations.”

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