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Reception and Office Support Coordinator

2 months ago

Sydney, Australia DKSH Healthcare Full time

Drive Growth. Be the Difference.

Reception and Office Administration Specialist

At DKSH, our mission is to enhance lives by connecting people with exceptional products, services, and insights. As the trusted partner for companies looking to expand their reach in Asia and beyond, we are dedicated to driving growth across our Business Units: Consumer Goods, Healthcare, Performance Materials, and Technology.

As a Reception and Office Administration Specialist at DKSH, your role is responsible for ensuring the smooth operation of the office and providing exceptional front-desk services. This dual role involves managing office resources, coordinating office activities, and serving as the first point of contact for visitors and clients.

This role will be based in our Sydney office, Monday – Friday 8.30am – 5pm.

Key Responsibilities:

  • Greet and welcome visitors, ensuring a professional and friendly atmosphere.
  • Maintain a clean, organized, and presentable reception area at all times.
  • Organise Sydney office events, such as morning teas, town halls, and catering arrangements.
  • Support in planning and executing company events, offsite meetings, conferences, and holiday parties.
  • Organize, maintain and manage office records including ID cards, files, documents, databases, and contact lists.
  • Recovery cards
  • Respond to general inquiries via phone, email, and in-person, as well as handle incoming and outgoing office mail
  • Provide general finance support, including approval of office-related expenses and supplier invoices.
  • Maintain and order office supplies, kitchen essentials, and first aid kit items.
  • Liaising with internal and external stakeholders

To excel in this role, you should ideally possess the following:

  • Diploma or degree in related field
  • 5+ years of experience in office management, administrative support, or reception.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong problem-solving skills and attention to detail.
  • Ability to manage time effectively and prioritize tasks.
  • Familiarity with office equipment and basic IT troubleshooting.
  • Professional demeanour and appearance.
  • Friendly and approachable with a customer service-oriented attitude.

We are seeking an individual with a proactive approach, a methodical work style, and self-management capabilities. If you are enthusiastic about this rewarding opportunity and eager to contribute to the growth and success of DKSH, we invite you to submit your application, including your CV and a cover letter outlining your relevant experience and why you believe you are the ideal candidate to join our team.