Administration and Operations Coordinator

6 months ago

Perth, Australia The Salvation Army Full time

Start your career with The Salvation Army today

We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies.

ABOUT US

The Salvation Army is a Christian movement and one of Australia’s largest and most-loved charities, helping thousands of Australians every year find hope in the midst of all kinds of personal hardship. The Salvation Army offers the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need help most.

Why this role matters


The Salvation Army Australia’s Family Violence Stream provides a wide range of services around the country to support women and women with children impacted by family and domestic violence. We offer refuge, children’s and parenting services, counselling, support, men’s programs, accommodation and advice to women and children who are experiencing, or who have experienced, family violence.

The Salvation Army Graceville Centre is an umbrella name for two refuges (Byanda & Nunyara) that provide short term crisis accommodation for women with or without children who are escaping Family & Domestic Violence and/or homelessness. This centre also provides some medium term, supported transitional housing (Cornelie Court) and an outreach centre. Nunyara can accommodate 6 women without children. Byanda can accommodate 6 women with children. Cornelie Court can accommodate 8 families.


About the role

We are currently seeking a values-driven Administration and Operations Coordinator to provide administrative support, managing maintenance and volunteers services of the Graceville Women's Refuge. This position requires an ability to operate with a high level of administrative ability, leadership, and integrity.

You will successfully

  • Be accountable for managing and maintaining high standards of business and administrative support to the operations of Graceville Women’s Centre.

  • Participate in and contribute to monthly budget planning and review processes across two cost centres.

  • Provide support with scheduling and coordinating client appointments with the appropriate staff members, such as Family Violence Practitioners and Counsellors.

  • Oversee and coordinate the administration and maintenance team in: Management of Fleet Vehicles, maintenance IT equipment register, process general site maintenance requests.

  • Attend monthly maintenance meetings, management of Corporate Cards and Imprest Cards and ensure timely acquittal of expenses, coordination of property maintenance in association with the Property Department

  • Directly coordinate the operational functions associated with Graceville Women’s Centre.

  • Ensure social centres Imprest reconciliations and accounts for payment or reimbursement are processed and reconciled on time.

  • Ensure coding by payroll is accurate and reflects relevant stream cost centres.


This is a max term parental cover position until 16th August 2025 based in Perth. Salary and conditions are in accordance with SCHADS Award Level 4.
 

You will have

  • Relevant Business qualification such as Certificate IV or Diploma in Business Administration.

  • National police record check

  • Current WA Drivers licence

  • Proficient interpersonal skills, strong verbal and written communications and negotiation/consultation skills

  • Experience working in a NFP will be highly regarded.

  • Proficient in the use of IT Systems and software, including MS Office suite.

  • Demonstrated time management, organisational and administrative skills

  • Proven ability to maintain confidentiality or service users and professionally handle sensitive data and information

  • Well-developed interpersonal and excellent verbal and written communication skills with the ability to liaise and build strong relationships with a diverse range of stakeholders.

  • Relevant supervisory experience in a business management setting.

What we offer

As a registered NFP we offer our eligible employees real and meaningful benefits such as; 

  • NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650) 

  • Flexible working conditions 

  • Health, fitness and financial discounts / benefits 

  • Paid parental leave - 12 weeks 

  • Up to 8 weeks leave per year through our purchase leave scheme  

  • Up to 5 days paid leave per year to ‘volunteer’ in a TSA program or activity 

  • Purpose driven career which has positive social and sustainable outcomes  

  • Employee Assistance Program - Independent confidential counselling service; 

  • Opportunity for career development; 

  • An inclusive culture of dedicated, passionate and professional team members 

  • Positively supporting and impacting the lives of others through your career contribution  

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