CSD Administration Coordinator

1 week ago

Perth, Australia Virgin Australia Full time

CSD Administration Coordinator – Secondment

  • Be part of a team of legends
  • 6 month secondment based at Perth Airport
  • Part time 20 hours per week

Hello. We’re Virgin Australia. And we’re back (in a big way).

We’re the airline that’s always done things a little different. Our way. The Virgin way. For us, flying is so much more than simply taking off and landing (although we understand that is quite important). It’s about going the extra mile, in the air and on the ground, to create authentic experiences that put our guests firmly at the heart of everything we do. 

The Role:

The Customer Service Delivery Administration Coordinator plays a key business support role through managing the holistic success of the administration function across our ports by supporting the leadership team and crew with varied activities.

As a Administration Coordinator, you will be responsible for:

  • Provide administrative support to management whilst maintaining full confidentiality
  • Scheduling, email, phone calls and requests as appropriate
  • Support Management Team with creation of relevant data packs, performance data and/or reports as required.
  • Assist managers with routine approvals (e.g. leave, purchasing) and facilitate approvals from manager where required
  • Coordination activities to support meeting planning and scheduling, agendas, minutes and action taking / action follow up.
  • Maintenance of contact lists, distribution lists and organisation charts
  • Financial administration activities such as creation of new suppliers in the system, raising and reconciling purchase orders and processing of invoices to meet payment terms
  • Support the coordination of team functions/events, public affairs / business initiatives and team member gifts
  • Carry out relevant administrative tasks including ASIC, carparking, access control, system access, uniform, new hire onboarding and cessation of employment for roles within the airport.

What you need to be successful:

  • Previous Administration/coordination experience
  • Natural ability to focus on attention to detail
  • Experience working in a dynamic office/ corporate environment
  • Experience working with a diverse range of stakeholder groups (both internal and external) and assisting them to manage their competing priorities to achieve business goals and objectives
  • Understanding of the dynamics of airport operations
  • Proficient in Microsoft suite of applications
  • Exceptional customer service skills and mindset

Equality rules

We’re all individuals. We love that. That’s why we encourage applications from Indigenous Australians, people with disability, those from diverse cultural backgrounds, our friends in the LGBTQI+ community, and anyone else who wants to join our family.

Ready to apply?

We’re ready to hear from you. Apply now.

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