Airport Operations Coordinator
4 days ago
The Airport Operations Coordinator - Administration Support is a key role within our operations team, providing administrative support to the leadership team and crew across various ports. This position plays a vital business support function in managing the administration process effectively.
Job DescriptionThe successful candidate will be responsible for:
- Providing administrative support to management while maintaining full confidentiality
- Scheduling, email, phone calls, and requests as appropriate
- Supporting the management team with creating relevant data packs, performance data, and/or reports as required
- Assisting managers with routine approvals (e.g., leave, purchasing) and facilitating approvals from manager where required
- Coordination of activities to support meeting planning and scheduling, agendas, minutes, and action taking/action follow-up
- Maintenance of contact lists, distribution lists, and organization charts
- Financial administration activities such as creation of new suppliers in the system, raising and reconciling purchase orders, and processing invoices to meet payment terms
- Supporting the coordination of team functions/events, public affairs/business initiatives, and team member gifts
- Carrying out relevant administrative tasks including ASIC, carparking, access control, system access, uniform, new hire onboarding, and cessation of employment for roles within the airport
- Previous administration/coordination experience
- Natural ability to focus on attention to detail
- Experience working in a dynamic office/corporate environment
- Experience working with a diverse range of stakeholder groups (both internal and external) and assisting them to manage their competing priorities to achieve business goals and objectives
- Understanding of the dynamics of airport operations
- Proficient in Microsoft suite of applications
- Exceptional customer service skills and mindset
This role offers a competitive salary of $85,000 - $95,000 per annum, depending on experience, plus additional benefits and incentives. As an employee of Virgin Australia, you will also enjoy a range of benefits including health insurance, superannuation, and access to exclusive discounts and perks.
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