Tour Group Administrator

3 weeks ago

Melbourne Airport, Australia Lotte Duty Free Full time
ABOUT THE ROLE

The Tour Group Administrator will be Responsible for the administration of the Tour groups, managing them, booking, planning and informing locations a about their arrival and ensuring that the store provides the highest level of customer service possible.

THIS ROLE WILL SEE YOU:
  • Register data related to the tour groups and file documentation
  • Maintain close liaison with Tour Group Manager and management team.
  • Maintain the central repository for registered Tour Leaders
  • Complete registration forms and ensure that their compliance
  • Create and generate the corresponding invoices
  • Tracking of uncollected commissions
  • Prepare check requisitions for Tour Group
  • Be aware of, and adhere to, Airport security emergency and health and safety procedures.
  • Complete activities and actively support and promote initiatives to create and grow sales in the PRC (People Republic of China) Tour Group market. Including Free independent travelers and supplementary Tour Group markets.
  • Review all commission documents and ensure their compliance and accuracy on daily basis
  • Maintain all commission payments data including cash payments and bank transfer payments
  • Complete all commission reports daily and monthly
  • Respond to all commission enquirers from both external, such as tour group leaders, and internal such as Finance and Compliance departments.
WHO ARE YOU?

Essential:
  • Demonstrable experience of providing exceptional customer service.
  • Ability to communicate fluently (verbal and written) in English and Mandarin
  • Proven, track record of achieving successful sales, in a high volume, fast paced environment.
  • A reasonable level of physical fitness, as manual handling/heavy lifting will be involved
  • Demonstrable high standard of personal presentation
  • Demonstrable ability to be punctual
  • Demonstrable knowledge and experience of retail/customer service operations.
  • Strong numerical ability.
  • Strong leadership skills.
  • A strong sense of urgency at all times
  • Demonstrable proactive approach to all work tasks
  • Ability to manage various competing priorities and ability to assess and resolve basic problems
  • Demonstrated ability to work well and effectively as part of a team
  • Strong interpersonal skills, including verbal communication.
Desirable:
  • Ability to communicate to a business level in Cantonese
  • Knowledge of and/or experience with Tour Groups and Tour Companies
  • Knowledge of and/or experience in using Chinese social media
  • Knowledge / experience of international brands and a diverse range of products
  • Experience of working in the duty free environment or luxury retail
  • Have current Responsible Service of Alcohol (RSA) certification
  • Strong interpersonal skills, including written communication
ABOUT US

The world of Lotte Duty Free is like no other, and at its core is a team passionate about showcasing the world’s most exclusive luxury beauty, fragrance and cosmetic brands. Our stores provide our customers with an exclusive shopping experience that cannot be found anywhere else
Lotte is set to rapidly expand, and now is the time to join our team and work in one of the world’s most unique and exciting retailer environments. Was established in 1980 and we hold the title of the world’s third largest duty free retailer, operating 20 duty free stores, across 11 international airports, in seven international locations, including Australia, USA, Japan, Korea, New Zealand, Thailand and Vietnam.
This is an amazing opportunity to join a growing global retailer with strong values and a commitment to its team, and offers you the chance to make a genuine contribution to the Lotte success story

WHAT WE CAN OFFER YOU

In addition to an attractive salary, you will have access to our personalised employee benefits program, as well as amazing pop-up product sales not found in any other industry and in-store discounts in our duty free locations.

Lotte provide a professional but casual working environment, and believe in rewarding team members for individual and team success. We offer a supportive culture, and are always open to presenting development opportunities to our team.

If this excites you, we want to meet you Now is the time to join our friendly, fun & diverse team and join our growth journey.

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