Administrative Support Officer

5 months ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0062658
**Location**:Parkville
**Role type**:1x Full-time Continuing and 1x Part-time (0.4FTE) Fixed-term for 7 months
**Department**:Student and Scholarly Services
- Stop 1
**Salary**:UOM 4 - $76,901 - $81,615 p.a. plus 17% super
- Contribute to a positive and professional work environment that fosters innovation and teamwork
- Provide excellent service and advice to students from a diverse background
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**
As Administrative Support Officer you play a key part of the team, responding to a broad range of enquiries in accordance with established business practice guidelines and referral protocols. As a member of our Exams & Graduations team, you will actively contribute to a positive and professional work environment that fosters innovation, teamwork, high achievement, continuous improvement and job satisfaction. You will provide high-quality general support and troubleshooting to students attending graduation ceremonies in August and December and students taking exams throughout the year.

As part of this role, you will also be required to liaise with key teams both within Student Services and the wider University to connect students to support services and resolve enquiries at the first point of contact.

Your responsibilities will include:

- Managing enquiry follow-up, working collaboratively in consultation with Student Services staff in other teams
- Assisting with student-related activities and events including Melbourne Commencement Ceremonies, Examinations and Graduation Ceremonies
- Identify service improvement suggestions that ensure a student-centred and coordinated approach to service delivery

**Who we are looking for**
We’re looking for people who can thrive in a changing and fast-paced environment while working in a collegiate manner with other staff, showing initiative and flexibility, with the ability to rise to a challenge within a changing environment. Your strong interpersonal communication skills and excellent written and verbal language skills will be key to success in the role. You will demonstrate the ability to work effectively in a team environment, as well as autonomously and under direction, exercising decision-making abilities. We are looking for team players, who are able to maintain a high level of focus and productivity with a willingness to contribute to a team focused on delivering high-quality student services and events.

You will also have:

- An undergraduate qualification and/or equivalent mix of education and relevant professional experience
- Demonstrated commitment to providing quality customer service and ability to manage pressure in a fast-paced customer service environment
- Knowledge of and ability to effectively utilise systems such as CRM and student systems, coupled with sound knowledge of MS Word, Excel and Outlook
- Experience working or studying in a tertiary education environment will be highly regarded

For further information regarding responsibilities and requirements please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your new team - Student and Scholarly Services
- Stop 1**
Stop 1 is the University of Melbourne’s primary student services centre. Our frontline teams provide a range of information, guidance and advice for all coursework students, from general admin and enrolment enquiries, to complex course planning and referrals to specialist services. Services are delivered via online enquiries and in-person at Melbourne Commencement Cermonies, Examinations and Graduation Ceremonies.

**What we offer you**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be yourself**
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity

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