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Senior Lease Administration Manager

2 months ago

Sydney, Australia Mirvac Full time

Mirvac’s people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We offer a number of competitive and unique benefits for permanent employees including:

  • $1000 of Mirvac Securities Annually
  • Leadership and Professional Development Programs
  • Generous Parental & Partner Leave Policy
  • Unlimited Volunteer Leave and National Community Day
  • Mirvac Pride Committee

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking. 

At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

As the Senior Lease Administration Manager, be accountable and provide efficient and professional support to ensure the delivery of final form leases and all other relevant documentation across Commercial Property. Oversee the coordinated activities of the Lease Administrators in preparing HOA Documentation, Execution and Safe Keeping Process.

Your responsibilities will include:

In Partnership with the National Lease Administration Manager, oversee the Commercial Property Lease Administration Division to deliver:

  •  Minimised time and efficiency between the instruction and execution of documentation
  • Manage relationships of key internal (Legal, Leasing, Real Estate Operations) and external stakeholders
  • Ensure Lease Administration Managers and Lease Administrators are operating within KPI’s and appropriate time frames
  • Mentor Lease Administrators in ensuring efficient and controlled processes surrounding preparation of documentation, execution, and safe keeping.

Execute Lease Administration Management Responsibilities:

  • Review signed Heads of Agreement (HOA) and any counter offers to ensure comprehensiveness, consistency and accuracy.
  • Accurately and efficiently prepare the Lease Approval Form (LAF) with the terms of the retailer’s offer fully documented and in accordance with Mirvac’s policies and procedures, and circulating to internal and external stakeholders for approval.
  • Active management of relationships and instruction processes with external lawyers, responding to any queries,
  • Review Disclosure Statements to ensure they incorporate all terms and conditions in the approved LAF, with timely issuance to retailers once finalised. 
  • Work in collaboration with Retail Leasing Executives, asset teams, Tenancy Coordination Managers and Retail Design Managers to respond to retailer amendments and queries
  • Undertake due diligence of leases of affected retailers at assets undergoing refurbishment works and preparing and coordinating notices where required.
  • Work in collaboration with Asset Management and Tenancy Coordination teams to ensure the lease and ancillary documents are received prior to the retailer’s commencement of trade.
  • Drive improvements and maximising efficiency of Lease Administration processes and reporting.
  • Where required, proactively assist with general lease enquiries from retailers/operators, asset teams and Retail Leasing Executives.

Customers (Internal & External Clients):

  • Develop and maintain strong professional relationships with owners and JV Partners, and all other Mirvac Departments to assist with clear communication and the delivery of expectations, goals, and objectives.

Legal:

  • Be fully conversant with the commercial and retail leases act(s) and ensure that all negotiations comply with the act and other relevant legislation.

Your point of difference

  • 5-8 years previous lease / property / legal administration experience.
  • High level of operational, lease and contract management skills and strong negotiation skills is key
  • A proactive and self-motivated approach with the ability to solve problems and resolve issues as they arise
  • Can do attitude and the ability to work independently or as part of a team productively and efficiently 
  • Strong ability to multi-task and think outside of the box
  • Exceptional administration, time management and organisation skills
  • High attention to detail
  • Commitment to quality, professionalism, confidentiality in all tasks.

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

Apply now
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