Document Control Administrator

Overview
Squadron Energy is Australia\'s leading renewable energy company that develops, operates and owns renewable energy assets in Australia.
With proven experience and expertise across the project lifecycle, we work with local communities and our customers to lead the transition to Australia\'s clean energy future.
Our goal is to improve the environment for current and future generations by leading Australia\'s transition to renewable energy. Our people are driven by their passion to make a meaningful difference in the world, to their families and friends, and to themselves.
Though we are united by this common goal, we view the tremendous diversity in our team\'s cultural, personal, and professional backgrounds as one of our greatest assets. This sense of camaraderie and cross-disciplinary expertise spurs drive and commitment to the growth of our business.
Position Summary
Reporting to the Project Services & Controls Manager, the Document Control Administrator is a pivotal role in embedding document control processes across the organisation\'s projects. This role is responsible for managing all aspects of document control, including the receipt, storage, retrieval and circulation of documents, revision control, review coordination, external submission and distribution control across the full lifecycle of project activities, including development, engineering, procurement and construction activities. This role will require close liaison with project delivery contractors to establish and monitor compliance with their document control processes.
Key Responsibilities
Establish and manage the Document Management System (Aconex) and contractual correspondence system using Aconex or other Squadron nominated systems.
Receive, review, and distribute project documentation in accordance with company standards.
Ensure proper version control and document tracking.
Ensure compliance with document management policies and procedures.
Manage documentation for archiving/handover to Operations team.
Expedite the document review process.
Train staff and contractors on document control procedures and systems.
Submit timely reports and prepare presentations as required.
Experience and knowledge
High School Certificate or equivalent experience in Business or Administration.
Proven experience in Document Control in a fast paced environment.
Establishing Document Management Systems for use by internal and external parties.
Experience with Document Management Systems on large industrial projects with multiple contractors.
Proficient with Microsoft Office software.
Strong attention to detail and organisational skills.
Excellent communication and interpersonal skills.
Ability to work independently and manage multiple tasks.
Experienced with Aconex on large industrial projects preferred.
Ability to work collaboratively within and across business units.
Strong interpersonal skills with the ability to engage and negotiate with stakeholders on different levels.
Ability to maintain confidentiality and handle sensitive information.
Strong time management and prioritisation skills.
To Apply
Squadron Energy is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and strive to create an environment where everyone feels valued and respected.
Aboriginal and Torres Strait Islander people are encouraged to apply.
If you want to make a meaningful difference in this world then we encourage you to take the next steps:
Submit your updated resume outlining your relevant experience to date.
Attach a cover letter outlining your motivations behind applying for this role. Please Note
Appointment to this position will be subject to reference checks, a National Police Check and other applicable background screening if required.
Squadron Energy does not accept unsolicited CVs from recruitment agencies. Any unsolicited CVs received will not be considered, and no fees will be paid for such submissions.
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