Administration Manager, Operations

1 week ago

Melbourne, Victoria, Australia Verra Mobility Full time

Join to apply for the Administration Manager, Operations role at Verra Mobility
Role
As Administration Manager, Operations, you will take ownership of business support across APAC Operations, leading and empowering a small team that underpins contract delivery, client service, and compliance.
You will oversee administration, reporting, purchasing, financial control, and subcontractor management, ensuring accuracy and efficiency across the region.
Working closely with senior leadership, you will shape processes, improve systems, and foster a supportive culture of excellence and accountability.
By enabling project teams, field-based technicians, and senior leaders, your team will provide the structure and guidance needed to deliver life-saving road safety technology to our government clients, where the highest levels of service and accountability are essential.
As Administration Manager, Operations at Verra Mobility you will:
Lead and manage the business support function, ensuring administration, reporting, and account processes are delivered with accuracy, quality, and timeliness.
Act as the first point of contact for client queries, providing clear communication and effective resolution.
Oversee training records and maintain essential safety and compliance documentation, including work method statements, traffic management plans, and safety data sheets.
Manage and maintain operational databases covering inventory, repairs, subcontractor records, quotations, invoices, and staff leave.
Drive purchasing and invoicing activities — from supplier quotations and purchase orders through to goods receipts and client billing.
Oversee subcontractor management including onboarding, compliance, and financial processes.
Support project financials with cost control, forecasting, and reporting to ensure accountability and transparency.
Assist Maintenance Teams with scheduling, certifications, and image review as needed.
Who are you?
Qualified in Business Administration, with the ability to foster a positive, inclusive team culture.
Experienced leader with a strong background in managing business support, compliance and administration within complex technical and operational environments.
Organised and adaptable, with a focus on achieving outcomes, improving processes, and building supportive relationships across diverse teams and stakeholders.
Skilled in modern ways of working, Microsoft Office and ERP systems such as SAP, with the ability to create clear, practical reporting that supports informed decision-making.
Strong communicator with a collaborative, customer-first approach, bringing flexibility to adapt to changing business needs.
Why Join Us?
Make a meaningful contribution to our global organisation.
Discover our competitive salary, positive culture, and excellent benefits by submitting your application today.
To Apply, click the link to submit your CV/resume along with a cover letter highlighting your suitability for the role.
We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity.
First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities, and culturally and linguistically diverse people are encouraged to apply.
Our aim is to create a workforce that reflects the community in which we live.
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