Legal Secretary

2 weeks ago

Sydney, New South Wales, Australia Voice Lawyers Full time $60,000 - $80,000 per year

Experienced Legal Support Role - Full Time or 4 days Part time may be considered.

Immediate start.

The Firm

Voice Lawyers has a genuine commitment to enabling their staff to achieve their potential. Work in a modern office, a small friendly team environment.

Voice Lawyers is an innovative boutique law firm located in Sydney's CBD, Sydney's North Shore nad Brisbane CBD. We have clients all over Australia. We provide legal services to a range of clients both individual and corporates in employment law, family law matter and dispute resolution. We value excellent communication, empathy, initiative, a strong work ethic and social justice and we regularly participate in charitable events as a firm as part of our core values.

The Role

We are seeking an experienced legal secretary to join our firm. As a positive, proactive individual you will be able to draw on your professional experience providing a high level of support to your team. You will be supporting 2 -3 lawyers.

Core Duties

The role includes both secretarial and paralegal duties providing support to 2 -3 lawyers.

You will be responsible for:

Opening and closing matters

Handling enquiries via the phone, email and face to face and taking detailed messages

Organising and confirming meetings and appointments

Email management

Preparing legal documents and drafting correspondence

Coordinate all file management procedures

General office duties such as photocopying, faxing, filing, mail, running any errands and keeping the office tidy

Invoicing and Collections

Diary management

Draft correspondence and follow up on document requirements

Process routine and non-routine office forms

Operation of routine equipment

Preparing reports.

Manage time sheet requirements for relevant fee earners; and

Participation in business development activities and meetings

Provide any general office assistance as required

Skills & Experience

Minimum of 3 years' experience as legal secretary

An understanding of the rigors of working in a law firm.

MUST have expereince in law firms who use time based billing.

Experience with Smokeball or LEAP essential.

Professional presentation with excellent oral and written communication, enthusiastic, and great with clients and colleagues

Able to anticipate the needs of the team and take a proactive approach to their work

Has outstanding time management skills and attention to detail

Proficient written and oral skills

Self-motivated and focused and a can-do positive attitude

Excellent computer and Microsoft office skills.

Demonstrates the ability to respect and uphold confidentiality

Social media skills are also beneficial

Culture

We are a value driven organisation with a genuine, friendly, and collaborative culture. We value innovation. Communication, empathy and we regularly particulate in fundraising and social justice initiatives as a firm.

Hours & Location

8.30am – 5.30pm with a 9-day fortnight on offer work initially in our CBD office and occasionally from our North Shore office.

Please note that only candidates with business level English (written and spoken), permanent residence / citizen and who match the selection criteria will be short listed and contacted.

We will consider part time for the right candidate.

Please send your resume and cover letter to addressing:

Your suitability for the role

The value you propose to bring to the role

How your experience and interests will compliment working at Voice Lawyers.

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