Legal Secretary
2 weeks ago
Experienced Legal Support Role - Full Time or 4 days Part time may be considered.
Immediate start.
The Firm
Voice Lawyers has a genuine commitment to enabling their staff to achieve their potential. Work in a modern office, a small friendly team environment.
Voice Lawyers is an innovative boutique law firm located in Sydney's CBD, Sydney's North Shore nad Brisbane CBD. We have clients all over Australia. We provide legal services to a range of clients both individual and corporates in employment law, family law matter and dispute resolution. We value excellent communication, empathy, initiative, a strong work ethic and social justice and we regularly participate in charitable events as a firm as part of our core values.
The Role
We are seeking an experienced legal secretary to join our firm. As a positive, proactive individual you will be able to draw on your professional experience providing a high level of support to your team. You will be supporting 2 -3 lawyers.
Core Duties
The role includes both secretarial and paralegal duties providing support to 2 -3 lawyers.
You will be responsible for:
Opening and closing matters
Handling enquiries via the phone, email and face to face and taking detailed messages
Organising and confirming meetings and appointments
Email management
Preparing legal documents and drafting correspondence
Coordinate all file management procedures
General office duties such as photocopying, faxing, filing, mail, running any errands and keeping the office tidy
Invoicing and Collections
Diary management
Draft correspondence and follow up on document requirements
Process routine and non-routine office forms
Operation of routine equipment
Preparing reports.
Manage time sheet requirements for relevant fee earners; and
Participation in business development activities and meetings
Provide any general office assistance as required
Skills & Experience
Minimum of 3 years' experience as legal secretary
An understanding of the rigors of working in a law firm.
MUST have expereince in law firms who use time based billing.
Experience with Smokeball or LEAP essential.
Professional presentation with excellent oral and written communication, enthusiastic, and great with clients and colleagues
Able to anticipate the needs of the team and take a proactive approach to their work
Has outstanding time management skills and attention to detail
Proficient written and oral skills
Self-motivated and focused and a can-do positive attitude
Excellent computer and Microsoft office skills.
Demonstrates the ability to respect and uphold confidentiality
Social media skills are also beneficial
Culture
We are a value driven organisation with a genuine, friendly, and collaborative culture. We value innovation. Communication, empathy and we regularly particulate in fundraising and social justice initiatives as a firm.
Hours & Location
8.30am – 5.30pm with a 9-day fortnight on offer work initially in our CBD office and occasionally from our North Shore office.
Please note that only candidates with business level English (written and spoken), permanent residence / citizen and who match the selection criteria will be short listed and contacted.
We will consider part time for the right candidate.
Please send your resume and cover letter to addressing:
Your suitability for the role
The value you propose to bring to the role
How your experience and interests will compliment working at Voice Lawyers.
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