Administration Coordinator

3 days ago

Abbotsford, Victoria, Australia Omni Dental Ceramics Full time $60,000 - $80,000 per year

Omni Dental Ceramics is a leading provider of high-quality dental prosthetics and restorations. We are committed to delivering exceptional service and innovative solutions to our dental practice partners across Australia. Our state-of-the-art laboratory in Abbotsford employs a team of skilled technicians and support staff who take pride in their work and are passionate about advancing the dental industry.

About the role

We are seeking an experienced Administration Coordinator to join our team at Omni Dental Ceramics in Abbotsford, Victoria. This full-time role will be responsible for providing high-level administrative support to ensure the smooth running of our dental laboratory operations.

Key responsibilities include:

  • Oversee the day-to-day administrative tasks for the Site, including but not limited to scheduling, managing correspondence and actioning or assigning outstanding tasks
  • Manage the flow of information and documentation between the laboratory and dental practices
  • Coordinates all receivables and dispatch activities from the Site, including managing the internal courier service
  • Provide exceptional customer service to both internal and external stakeholders
  • Maintain and organise electronic and physical filing systems
  • Assist with inventory management and procurement of office supplies
  • Support the team with invoicing, receipting and other administrative tasks
  • Contribute to continuous improvement initiatives within the administration function

This role will commence in late 2025, with flexibility on actual start date.

What we're looking for

  • Minimum 3 years' experience in an administrative or coordination role, ideally within a dental or allied healthcare setting
  • Familiarity with dental operations would be highly regarded
  • Strong organisational and time management skills with the ability to prioritise multiple tasks
  • Excellent communication and interpersonal skills to build positive relationships with colleagues and clients
  • Proficient in using technology, with the ability to learn new software systems
  • Demonstrated problem-solving skills and a proactive, solution-focused approach
  • Current Australian Drivers Licence

What we offer

  • Competitive salary on offer
  • Supportive and collaborative team environment
  • Opportunity to be part of a reputable and growing organisation

If you are a motivated and detail-oriented Administration Coordinator who is eager to contribute to our growing team, we encourage you to apply now.

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