Office Manager

We are seeking a highly organised and detail-oriented Finance, Administration and Human Resources superstar to become the central pillar of our company's Office operations.

The successful candidate will be a proactive all-rounder responsible for managing our financial bookkeeping, ensuring regulatory compliance, maintaining a smooth office environment, and supporting our team with key HR administrative functions. This role requires a high degree of trust, autonomy, and the ability to seamlessly support the executive team and all employees.

Key Responsibilities:

1. Financial Management & Bookkeeping

• Accounts Payable: Process supplier invoices, manage payment schedules, and handle all creditor enquiries.
• Accounts Receivable: Generate customer invoices, actively follow up on outstanding payments, and manage debtor relationships to ensure timely collection.
• Payroll: Process weekly payroll for all staff, including superannuation contributions and leave entitlements.
• Tax & Compliance: Prepare and lodge Business Activity Statements (BAS), manage Pay As You Go (PAYG) withholding, and ensure compliance with payroll tax and other statutory obligations.
• Financial Reporting: Maintain and analyse cashflow statements, prepare regular financial reports for management, and liaise with our external accountant.
• Bank Reconciliation: Perform daily reconciliation of all bank accounts and credit cards.

2. Human Resources (HR) Administration

• Onboarding: Coordinate the end-to-end onboarding process for new employees, ensuring they have all necessary equipment, documentation, and a positive induction experience.
• Employee Documentation: Prepare employment contracts, policy documents, and new starter packs using established templates.
• Record Keeping: Set up new employees in the payroll and HR systems, and maintain accurate and confidential employee files in compliance with privacy regulations.
• Employee Support: Act as the first point of contact for general HR enquiries, such as leave balances and policy questions.
• Offboarding: Assist with the administrative tasks associated with employee departures.

3. Office Administration

• Serve as the primary point of contact for the office for internal and external stakeholders.
• Manage office supplies, equipment, and relationships with vendors, help us ensure coffee, milk and toilet paper is always available.
• Develop and maintain office policies and procedures to improve efficiency, keep the team in-line and up to standard with general cleanliness.
• Handle mail, couriers, and general office correspondence.

4. Executive & Personal Administration

• Provide high-level administrative support to the Director, including managing calendars, scheduling appointments, and coordinating travel arrangements.
• Assist with the preparation of reports, presentations, and correspondence.
• Handle confidential matters with the utmost discretion.

Our Ideal Candidate Profile

The ideal candidate's profile should now also reflect these HR duties.

• Experience: Minimum 3 to 5 years in a simliar role, where you were tasked with helping to keep the entire organisation thriving with finance, hr and administrative effort and skill.

• Technical Skills:

• Proficiency in Xero Accounting Software.

• Strong competency in Google Workspace, Google Sheets particularly.

• Knowledge:

• Solid understanding of Australian bookkeeping principles, GST, superannuation, and payroll obligations.

• Familiarity with the National Employment Standards (NES) and the employee lifecycle is desirable.

• Personal Attributes:

• Impeccable Attention to Detail: Essential for financial and HR data accuracy.

• Highly Organised: Proven ability to manage multiple priorities and meet deadlines.
• Proactive & Autonomous: A self-starter who can work independently.
• Excellent Interpersonal & Communication Skills: Confident and professional, but also approachable and supportive for staff enquiries.
• Trustworthy & Discreet: This is paramount. The role handles highly sensitive financial, company, and personal employee information and requires absolute integrity.