Receptionist & Administration Officer

2 days ago

Newcastle Maitland Hunter, Australia UGL Full time $45,000 - $60,000 per year
Receptionist & Administration Officer
  • Part-Time Flexibility & Work-life Balance
  • Career Growth & Development
  • Team Orientated & Positive Environment

About Your Role:

We are seeking a warm, organised, and proactive Receptionist & Office Administrator to join our team at the Broadmeadow site. This role is key to creating a positive first impression for everyone who walks through our doors. You'll also support the Senior Operations Manager with essential office administration tasks that keep our workplace running smoothly.

You will be required to work on site Monday to Friday within core hours (9.00am-2.30pm). ideal for work-life balance or those returning to the workforce

Key Responsibilities:

  • Maintain a neat and welcoming reception area that reflects our company standards
  • Greet staff, clients, visitors, associates, and VIPs professionally
  • Promptly answer and direct phone calls
  • Coordinate mail, couriers, deliveries, and internal mail
  • Maintain meeting room bookings, prepare rooms, and coordinate equipment
  • Assist with company events (e.g. team-building, service awards, client appreciation)
  • Draft, edit, and format correspondence, reports, and presentations
  • Track and reconcile office-related expenses and submit reports

    About You:

  • Experience working in a Reception or Office Administration role
  • Proficiency in Excel and SAP – training will be provided
  • Positive attitude and eagerness to learn
  • Motivated and goal-oriented
  • Team player who can also work independently
  • Resourceful and committed to adding value
  • A positive disposition and eagerness to learn
  • A "can do" attitude with a drive to achieve and improve

    Our Benefits:

  • Part-Time Flexibility: Work within core hours (9:00am – 2:30pm), ideal for work-life balance or those returning to the workforce.
    Inclusive & Supportive Culture: We welcome candidates from all backgrounds and life stages. Diversity, equity, and respect are central to how we work.
  • Professional Development: Training provided for systems like SAP and Excel, with opportunities to grow your skills and career.
  • Varied & Engaging Role: From front desk reception to event coordination, travel bookings, and admin support—no two days are the same.
  • Make a Real Impact: Be the face of the organisation, support senior leaders, and contribute to a well-run, professional environment.
  • Team-Oriented Environment: Work with a collaborative team that values initiative, positivity, and adding value.

About Us

UGL is a well-known and respected for providing end-to-end engineering, construction and maintenance services within; rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world's largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

Ref ID: 265732
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Discipline: Assistant Administrator Primary Location: Australia-NSW-Newcastle, Maitland & Hunter Work Type: Part-time

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