Administrative Officer

Reference Number:

About the Role: 

Reporting to the School Business Manager and working closely with the wider admin team, you will undertake general administrative activities which support the day-to-day operational effectiveness of the school. As the friendly face of the school, you'll be the first point of contact for visitors, all general enquiries, and deliveries.

Your expert organisational skills will enable you to provide efficient diary management and executive assistance to the Head of School and other senior academic staff as required, and you will play a key role in ensuring our online and in-house operations run smoothly.

Your responsibilities will include: 

General administration & operations

• Be customer facing, welcome visitors and supporting HDR students, academic staff and other school staff and stakeholders with their queries; accepting mail and responding to other front desk enquiries as required.
• Share in school mailbox and other shared inbox management; order stationery, kitchen supplies and teaching consumables.
• Coordinate IT-equipment leasing and keep an accurate asset register.
• Undertake other activities which the incumbent might reasonably be expected to do, and which are consistent with the accountabilities and responsibilities of the role.

Marketing & communications

• Refresh content for the school website
• Curate social-media posts in partnership with the Faculty Social Media Officer to maintain a vibrant, consistent online presence.
• Assist with travel bookings, reimbursements and procurement for teaching and honours-level research laboratories.

Event coordination & support

• Plan and deliver school-based awards nights, final-year presentations, end-of-year celebrations and graduation photo shoots.
• Provide logistical and minute-taking support to the Industrial Advisory Committee and other meetings.
• Liaise with academic leads to stage Diversity, Inclusion and Belonging (DIB) initiatives (e.g. International Women's Day), industry showcases and student engagement activities.

Who we are looking for (Selection Criteria): Our ideal candidate prides themselves on being conscientious and reliable, and will have demonstrable skills, knowledge and experience across the following Essential Criteria:

1. A diploma in a related field and considerable relevant work experience, OR an equivalent combination of experience and education/training.
2. Proven ability to run the full administrative life cycle of a busy work area, including events.
3. Advanced Microsoft 365 skills and confidence with online content-management systems.
4. Demonstrated organisational skills with the ability to manage multiple and often competing tasks with attention to accuracy and detail within deadlines.
5. Excellent written and verbal communication skills with well-developed cross-cultural sensitivity and diplomacy.
6. Sound judgement and demonstrable problem-solving skills, with the ability to use discretion and knowledge to determine appropriate actions.
7. Demonstrated ability to work independently and effectively as part of a team.

Desirable:

1. Previous experience in a university environment.

Role Requirements:

1. As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.
2. Ability to travel offsite work outside of normal office hours may be required from time to time to support school events.
3. Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin's satisfaction.

Your new Team – School of Earth and Planetary Sciences (EPS):

The School of EPS has a wide range of facilities available for Applied Geology and Spatial Sciences students, staff and researchers whilst providing world-class training through industry-recognised teaching programs. The school conducts exceptional, high-quality research, and in the latest Excellence in Research for Australia assessment, it achieved the highest possible ranking for its work in geology and geochemistry.

For more information, please visit

About Curtin University 

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2024 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

For more information, please visit our Diversity and Inclusion page -   

What We Offer You:

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.  

For more reasons to work at Curtin, please visit   

Join Us 

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents: 

• Up to date resume
• Cover Letter outlining your interest, experience and addressing the selection criteria for the role(no more than two pages)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on or option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close: Tuesday, 9 September 2025

Disclaimer: Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted. 

Please note we are not accepting applications from recruitment agencies at this time.  

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.

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