Contract Administrator

5 days ago

Seven Hills, Queensland, Australia SKYMARK GROUP Full time $70,000 - $90,000 per year

About the role

Skymark is seeking an experienced Contracts Administrator to join our team in Seven Hills, NSW. As a full-time position, this role will be responsible for overseeing the administrative tasks related to the company's contracts, ensuring efficient and compliant management of our agreements.

What you'll be doing

  • Maintaining an accurate and up-to-date contracts database
  • Preparing and validating contract terms and conditions to ensure compliance with company policies and legal requirements
  • Serving as the primary point of contact for contract and accounts inquiries and issues
  • Collaborating with cross-functional teams
  • Monitoring project performance and providing regular reports to management
  • Identifying and implementing process improvements to enhance the efficiency of contract management and accounts receivable and payable.

Duties include:

  • Overseeing tender processes, including negotiating contracts with contractors and subcontractors.
  • Compiling and organizing O&M manuals, quality assurance (QA) documents, and project compliance certificates.
  • Reviewing and approving subcontractor invoices and progress claims while ensuring budgets remain updated.
  • Assisting with end-of-month financial reporting and cost analysis.
  • Entering budgets into cost management software.
  • Supporting progress claims and contract variations.
  • Aiding in all end-of-month processes, such as invoice approvals, stock takes, equipment registers, and labor cost calculations for Work In Progress (WIP) reports.
  • Taking meeting minutes and managing contract administration tasks.
  • Monitoring project progress and tracking key milestones.
  • Collecting subcontractor documentation and induction materials.
  • Handling procurement, purchasing, and supplier quotations for materials.
  • Managing plant and equipment registers.
  • Overseeing accounts payable and receivable, including supplier payments (weekly, fortnightly, and monthly) and invoicing clients while following up on outstanding payments.
  • Maintaining accurate financial records in accounting systems like Xero.
  • Managing business expenses, including outgoing payments.
  • Conducting month-end reconciliations for bank accounts, credit cards, and purchases.
  • Handling business insurance renewals and vehicle registrations.
  • Preparing ad-hoc reports to support management decision-making and operational improvements.
  • Providing general office administration, such as phone handling, filing, and mailing.
  • Coordinating documentation for new employees.
  • Overseeing document control, including invoice approvals.

What we're looking for

  • Minimum 1 years of experience in a contracts administration, office admin, accounts management role, preferably in the construction industry
  • Must have understanding of contract, management principles
  • Excellent attention to detail and problem-solving skills
  • Proficient in using contract management software and Microsoft Office suite
  • Ability to work independently and as part of a team
  • Effective communication and stakeholder management skills
  • Must have accounting software skills
  • Must have accurate data entry skills
  • Must be able to multi task
  • Good attention to detail with the ability to work under pressure, priorities and adhere to strict deadlines

What we offer

we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

  • Opportunities for professional development and career advancement
  • Flexible work arrangements

Job Type: Full-time

Pay: $70,000.00 – $90,000.00 per year

Application Question(s):

  • Do you have data entry experience?
  • How many years' experience do you have in the construction industry?
  • Do you have experience completing ad hoc and month end reporting?

Experience:

  • Contract management: 1 year (Required)

Work Authorisation:

  • Australia (Required)

Work Location: In person

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