Contract Administrator

5 days ago

Seven Hills, Queensland, Australia SKYMARK GROUP Full time $70,000 - $90,000 per year

About the role

Skymark is seeking an experienced Contracts Administrator to join our team in Seven Hills, NSW. As a full-time position, this role will be responsible for overseeing the administrative tasks related to the company's contracts, ensuring efficient and compliant management of our agreements.

What you'll be doing

  • Maintaining an accurate and up-to-date contracts database
  • Preparing and validating contract terms and conditions to ensure compliance with company policies and legal requirements
  • Serving as the primary point of contact for contract and accounts inquiries and issues
  • Collaborating with cross-functional teams
  • Monitoring project performance and providing regular reports to management
  • Identifying and implementing process improvements to enhance the efficiency of contract management and accounts receivable and payable.

Duties include:

  • Overseeing tender processes, including negotiating contracts with contractors and subcontractors.
  • Compiling and organizing O&M manuals, quality assurance (QA) documents, and project compliance certificates.
  • Reviewing and approving subcontractor invoices and progress claims while ensuring budgets remain updated.
  • Assisting with end-of-month financial reporting and cost analysis.
  • Entering budgets into cost management software.
  • Supporting progress claims and contract variations.
  • Aiding in all end-of-month processes, such as invoice approvals, stock takes, equipment registers, and labor cost calculations for Work In Progress (WIP) reports.
  • Taking meeting minutes and managing contract administration tasks.
  • Monitoring project progress and tracking key milestones.
  • Collecting subcontractor documentation and induction materials.
  • Handling procurement, purchasing, and supplier quotations for materials.
  • Managing plant and equipment registers.
  • Overseeing accounts payable and receivable, including supplier payments (weekly, fortnightly, and monthly) and invoicing clients while following up on outstanding payments.
  • Maintaining accurate financial records in accounting systems like Xero.
  • Managing business expenses, including outgoing payments.
  • Conducting month-end reconciliations for bank accounts, credit cards, and purchases.
  • Handling business insurance renewals and vehicle registrations.
  • Preparing ad-hoc reports to support management decision-making and operational improvements.
  • Providing general office administration, such as phone handling, filing, and mailing.
  • Coordinating documentation for new employees.
  • Overseeing document control, including invoice approvals.

What we're looking for

  • Minimum 1 years of experience in a contracts administration, office admin, accounts management role, preferably in the construction industry
  • Must have understanding of contract, management principles
  • Excellent attention to detail and problem-solving skills
  • Proficient in using contract management software and Microsoft Office suite
  • Ability to work independently and as part of a team
  • Effective communication and stakeholder management skills
  • Must have accounting software skills
  • Must have accurate data entry skills
  • Must be able to multi task
  • Good attention to detail with the ability to work under pressure, priorities and adhere to strict deadlines

What we offer

we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

  • Opportunities for professional development and career advancement
  • Flexible work arrangements

Job Type: Full-time

Pay: $70,000.00 – $90,000.00 per year

Application Question(s):

  • Do you have data entry experience?
  • How many years' experience do you have in the construction industry?
  • Do you have experience completing ad hoc and month end reporting?

Experience:

  • Contract management: 1 year (Required)

Work Authorisation:

  • Australia (Required)

Work Location: In person

  • Contract Administrator

    5 days ago

    Seven Hills, Queensland, Australia Carpet Cutters Commercial Full time $78,000 - $90,000 per year

    About the company Founded in 1987, Carpet Cutters Commercial has grown to become a leader in the supply and installation of commercial carpet, resilient flooring, timber in Australia. Join our dynamic team as a Contract administrator reporting to the Sales Manager. Based in Seven hills, Sydney. Your efforts will directly contribute to our business's revenue...

  • Central Office Kindergarten Administrator

    5 days ago

    Bowen Hills, Queensland, Australia Lady Gowrie Full time $60,000 - $80,000 per year

    Full time Maternity Leave Contract PositionLady Gowrie QLD is a leader in Early Childhood Education and Care, sponsoring a range of Early Childhood Education and Care Services. We are a not-for-profit organisation with a strong heritage in early childhood in Queensland and Australia. We value excellence, inclusion, engagement and integrity in our work with...

  • Administration Officer – Volunteer Program

    5 days ago

    Bowen Hills, Queensland, Australia St Vincent's Health Australia Full time $104,000 - $130,878 per year

    Job Description:We are looking for a special kind of person – a St Vincent's kind of person.Someone who puts compassion, connection and caring for other people at the heart of everything they do.As the Volunteer Administration Officer, you will provide administration support for our national Volunteer program which includes tasks such as processing...

  • Nurse Coordinator

    5 days ago

    Bowen Hills, Queensland, Australia Genea Full time $90,000 - $120,000 per year

    Company Description Genea is one of Australia's leading providers of treatment for patients facing infertility challenges, with more than 35 years of experience in the field. Our culture is one of innovation, passion and teamwork - we are constantly striving to improve pregnancy outcomes for our patients, while providing the best possible care and support...

  • Community and Stakeholder Engagement Manager

    5 days ago

    Sunnybank Hills, Queensland, Australia Empatcare Disability Services Pty Ltd Full time $95,000 - $120,000 per year

    As our Community and Stakeholder Engagement officer for Empatcare Disability Services Pty Ltd, you will play a key role in developing and delivering engagement strategies that build trust, Establishing and Maintaining Networks: Building strong, respectful, and collaborative relationships with NDIS participants, their families, and support networks. This also...

  • Recruitment Advisor

    5 days ago

    Bowen Hills, Queensland, Australia Lives Lived Well Full time $75,000 - $85,000 per year

    Your opportunity For over 40 years, Lives Lived Well has been supporting people to live their lives well. We are a non-profit healthcare provider, offering evidence-based services across Queensland, New South Wales and South Australia, specialising in supporting people with alcohol and other drug use and dependency, mental health, and gambling concerns...

  • Recruitment Administrator

    2 weeks ago

    Seven Hills, Australia CDC NSW Full time

    ComfortDelGro (**CDC**) is one of the largest private bus operators in New South Wales and nationally. In New South Wales, you may know CDC NSW by our operating brands; Hillsbus, Forest Coach Lines, Hunter Valley Buses, and Blue Mountains Transit. Employing around 2000 employees and operating from 15 sites across Sydney, the Hunter Valley and the Blue...

  • Junior Contracts Coordinator/analyst

    3 days ago

    Seven Hills, Australia CDC NSW Full time

    **Work options**: Hybrid **About Us**: CDC NSW is the largest private bus operator in NSW. Our reputation is built on a proven record of delivering safe, reliable and timely connections that help people get where they need to be. Our people are our greatest asset, we take pride in serving our community and our culture supports individual needs. CDC NSW's...

  • Administrative - Marketing Assistant

    1 week ago

    Seven Hills, Australia 600 Machine Tools Full time

    We are expanding and we are looking for energetic team player to join us at this exciting time. With over 75 years servicing the Australian market and the group operates three areas of business from locations in Europe, North America and Australia selling into over 100 countries worldwide. Job Overview To provide Administrative support to managers in order...

  • Accounts Payable Administrator

    1 week ago

    Seven Hills, Australia Kennards Hire Full time

    JOB.TITLE GSO SEVEN HILLS - Western Sydney location | Onsite parking | Flexible work arrangements - 6 month fixed term contract - full time or part time hours available - Great company culture | High performing team Join the Fastest Growing Family-Owned Equipment Hire Company in ANZ! At our core, we're all about people - our team members and customers are...

  • Project Administrator/coordinator

    2 weeks ago

    Seven Hills, Australia Reid and Co Consulting Full time

    **Job Title: Project Support/Administrator (HVAC/Construction Industry)** **Company**: Reid & Co Consulting **Location**: Sydney, Australia **O**ur client is a leading player in the HVAC (Heating, Ventilation, and Air Conditioning) and construction industry. With a strong focus on innovation, quality, and customer satisfaction, we specialize in delivering...

  • Team Administrator

    1 week ago

    Seven Hills, Australia John Holland Full time

    Sydney, NSW, AU, 2147**About John Holland**: At John Holland, our purpose is simple - we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating...

  • Accounting Administrator

    5 days ago

    Seven Hills, New South Wales, Australia Simmons Civil Contracting Full time $60,000 - $80,000 per year

    Accounts AdministratorLocation:Seven Hills, NSWEmployment Type:Full-TimeAbout UsSimmons Civil Contracting is a leading civil construction company delivering quality infrastructure projects across Sydney and surrounding regions. We value hard work, innovation, and a supportive team culture that helps every team member reach their full potential.The RoleWe are...

  • Per Diem Exam Administration Personnel

    2 days ago

    Seven Hills, Australia uExamS Full time

    We provide test administration and accommodation solutions to test takers nationwide. For this purpose, we look for professionals we contact on an "as-needed" to see if they are available to assist test takers with their approved accommodations. We provide complete training. We do have an exam coming up where a test taker has been approved for a reader....

  • Contracted Psychiatrist

    5 days ago

    Seven Hills, New South Wales, Australia Uniting Full time $180,000 - $200,000 per year

    Uniting'sMental Health and Wellbeing Services provide free and confidential integrated services for adults experiencing mental health concerns, as well as their families and carers. We aim to establish partnerships across sectors and bring together existing community services to an accessible and engaging community space to develop an integrated service hub...

  • Contract Manager

    2 weeks ago

    Surry Hills, Australia CDA Coliving Full time

    **Job Offer: Contract Manager** Company: CDA Coliving Position: Contract Manager **Salary**: $100,000 - $110,000 per year **About CDA Coliving**: CDA Coliving is a leading provider of co-living spaces, dedicated to creating vibrant and sustainable living environments for modern urban dwellers. Our mission is to redefine the concept of community living...