Contract Administrator
5 days ago
About the role
Skymark is seeking an experienced Contracts Administrator to join our team in Seven Hills, NSW. As a full-time position, this role will be responsible for overseeing the administrative tasks related to the company's contracts, ensuring efficient and compliant management of our agreements.
What you'll be doing
- Maintaining an accurate and up-to-date contracts database
- Preparing and validating contract terms and conditions to ensure compliance with company policies and legal requirements
- Serving as the primary point of contact for contract and accounts inquiries and issues
- Collaborating with cross-functional teams
- Monitoring project performance and providing regular reports to management
- Identifying and implementing process improvements to enhance the efficiency of contract management and accounts receivable and payable.
Duties include:
- Overseeing tender processes, including negotiating contracts with contractors and subcontractors.
- Compiling and organizing O&M manuals, quality assurance (QA) documents, and project compliance certificates.
- Reviewing and approving subcontractor invoices and progress claims while ensuring budgets remain updated.
- Assisting with end-of-month financial reporting and cost analysis.
- Entering budgets into cost management software.
- Supporting progress claims and contract variations.
- Aiding in all end-of-month processes, such as invoice approvals, stock takes, equipment registers, and labor cost calculations for Work In Progress (WIP) reports.
- Taking meeting minutes and managing contract administration tasks.
- Monitoring project progress and tracking key milestones.
- Collecting subcontractor documentation and induction materials.
- Handling procurement, purchasing, and supplier quotations for materials.
- Managing plant and equipment registers.
- Overseeing accounts payable and receivable, including supplier payments (weekly, fortnightly, and monthly) and invoicing clients while following up on outstanding payments.
- Maintaining accurate financial records in accounting systems like Xero.
- Managing business expenses, including outgoing payments.
- Conducting month-end reconciliations for bank accounts, credit cards, and purchases.
- Handling business insurance renewals and vehicle registrations.
- Preparing ad-hoc reports to support management decision-making and operational improvements.
- Providing general office administration, such as phone handling, filing, and mailing.
- Coordinating documentation for new employees.
- Overseeing document control, including invoice approvals.
What we're looking for
- Minimum 1 years of experience in a contracts administration, office admin, accounts management role, preferably in the construction industry
- Must have understanding of contract, management principles
- Excellent attention to detail and problem-solving skills
- Proficient in using contract management software and Microsoft Office suite
- Ability to work independently and as part of a team
- Effective communication and stakeholder management skills
- Must have accounting software skills
- Must have accurate data entry skills
- Must be able to multi task
- Good attention to detail with the ability to work under pressure, priorities and adhere to strict deadlines
What we offer
we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:
- Opportunities for professional development and career advancement
- Flexible work arrangements
Job Type: Full-time
Pay: $70,000.00 – $90,000.00 per year
Application Question(s):
- Do you have data entry experience?
- How many years' experience do you have in the construction industry?
- Do you have experience completing ad hoc and month end reporting?
Experience:
- Contract management: 1 year (Required)
Work Authorisation:
- Australia (Required)
Work Location: In person
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