Office Manager

2 days ago

Seven Hills, Australia Airway Manufacturing Pty Ltd Full time

Airway Manufacturing Pty Ltd delivers specialised HVAC services across NSW. We are seeking an experienced and highly organised Office Manager for an immediate start. This is a permanent, full-time role based at our Seven Hills office.

The Office Manager will be the company’s only dedicated administrative and operational coordinator, responsible for managing daily office functions, supervising workflows, and ensuring compliance with regulatory and business standards. This role supports the Director and technical teams (engineers, site managers, and trades) by managing payroll, HR coordination, supplier contracts, recordkeeping, and WHS compliance.

**Key Responsibilities**:

- Supervise and coordinate office functions, ensuring smooth day-to-day operations across the office, warehouse, and site administration.
- Plan, review, and maintain office services such as payroll administration, HR records, supplier contracts, and compliance registers to meet company needs.
- Allocate office resources including human resources, space, and equipment to support project delivery and office efficiency.
- Manage payroll, timesheets, and staff records, preparing administrative reports for the Director and ensuring compliance with Fair Work and accounting requirements.
- Maintain accurate records and correspondence, including contracts, WHS documentation, and project administration files.
- Liaise with engineers, site managers, trades staff, suppliers, and contractors to resolve operational and administrative issues.
- Oversee procurement, inventory, and maintenance of office equipment and supplies, ensuring continuity of business operations.
- Enforce Work Health and Safety (WHS) standards, keeping policies, registers, and training records current in line with NSW legislation.
- Implement and maintain digital systems (Google Suite, MS Office, accounting/finance software) for scheduling, reporting, and document management.
- Report directly to the Director, advising on administrative improvements and ensuring business systems support growth and compliance.

**Qualifications and Experience Required**:

- Diploma or Associate Degree in Business Administration, Leadership, or related field (or equivalent experience).
- Minimum 2-3 years of experience in office or administrative management, preferably within the construction, engineering, or building services industries.
- Strong organisational and multitasking skills with ability to prioritise competing deadlines in a fast-paced environment.
- Proficiency in office and finance systems, including Google Suite, Microsoft Office, and QuickBooks/BPoint.
- Knowledge of payroll, HR processes, supplier contracts, and financial administration.
- Familiarity with WHS requirements and proven ability to maintain compliance documentation.
- Demonstrated supervisory skills with ability to support staff and streamline office systems.
- Excellent communication and interpersonal skills for effective interaction with management, staff, suppliers, and contractors.

Pay: $85,696.80 per year

Work Authorisation:

- Australia (preferred)

Work Location: In person

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