Executive Assistant

Executive Assistant

Sydney, Australia

For over 35 years, Funrise has been a global innovator and industry leader in the design, manufacturing, and distribution of toys worldwide. Our mission is to create fun for kids of all ages by building impactful brands through innovation, creativity and imagination. We strive towards excellence in all we do to ensure our products are enjoyed by consumers throughout the world. Our portfolio consists of internal brands including GAZILLION, FURLINGS, FART NINJAS, BURP ZOMBIES, MIGHTY FLEET and more, as well as licensed properties from premier partners like Cat, Teenage Mutant Ninja Turtles, SpongeBob SquarePants, and other global entertainment companies.

Job Description:

Seeking a highly motivated and goal-oriented Executive Assistant with a strong interest in career development to support the Chief Executive and Executive Office. Duties are complex and confidential requiring the highest level of discretion and independent judgment. The ideal candidate will be extremely detail-oriented, organized, possess a high standard of excellence, and have a professional and resourceful approach to his or her work.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of responsibilities and confidential matters with discretion. As the Executive Assistant to our Global Executive Team, it is required to have a flexible availability to accommodate all time zones.

Responsibilities:

• Primary point of contact for internal and external communication on all matters pertaining to the top executives.
• Works closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities.
• Handles various special projects as needed.
• Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinates and builds international and domestic travel itineraries, including arranging point-to-point transportation.
• Arranges, monitors contractors at residence and manages company vehicles.
• Leads event coordination for company events and large meetings.
• Composing and preparing correspondence that is often confidential.
• Prepares and reviews materials and correspondence for meetings.
• Assist with creation and modification of presentations, spreadsheets, charts, and other documents.
• Handles the expense reports for the CEO
• Occasional domestic and international travel may be required.
• PA duties as needed.

Education and Requirements:

• Bachelor's degree required
• Valid unrestricted driving license
• Highly motivated new or recent college graduates are welcome to apply
• Excellent written and verbal communication skills; ability to write, proofread, and edit with precision
• Strong organizational skills and attention to detail in a high volume, fast-paced environment
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media platforms
• Basic financial and data analytic skills preferred
• Ability to manage highly sensitive, confidential information in a diplomatic and dignified demeanor
• Self-starter with attention to detail, ability to pay attention and learn preferences and requirements
• Excellent relationship skills with the ability to analyze and anticipate business needs and provide resolution in a timely and efficient manner
• Advanced interpersonal sensitivities with aptitude for successfully navigating varied personality types
• Ability to safeguard privacy, cybersecurity aware and technologically literate