Executive Assistant

1 day ago

Sydney, New South Wales, Australia Capstone Recruitment Group Pty Ltd Full time $90,000 - $120,000 per year

About the Company

Our client is a dynamic and innovative business within the creative sector, known for delivering impactful work and pushing boundaries in their field. With a collaborative culture and a fast-paced environment, they foster creativity, agility, and passion in everything they do. Their offices are modern, vibrant, and reflective of the inspiring work they produce.

About the Role

We are seeking an Executive Assistant to the CEO on a 3-month contract to provide high-level administrative, organisational, and personal support during a critical period. This is an exciting opportunity to step into a fast-paced, creative environment and work closely with an entrepreneurial CEO who is constantly on the move. Alongside managing business priorities, you'll also assist with personal administration, ensuring the CEO is fully supported in all aspects of their professional and personal life.

Key Responsibilities

  • Provide executive-level administrative support, including complex diary and inbox management
  • Coordinate meetings, events, and key deadlines to ensure seamless delivery
  • Arrange domestic and international travel, itineraries, and expense reconciliation
  • Draft and prepare correspondence, reports, and presentations with accuracy
  • Act as a trusted gatekeeper and liaison between the CEO and stakeholders
  • Handle confidential and sensitive information with discretion
  • Assist with personal tasks and errands as required
  • Support ad-hoc projects and tasks in a fast-moving environment

Skills & Experience

  • Previous experience as an EA supporting a CEO or C-Suite executive
  • Experience providing personal assistance and managing both business and personal tasks
  • Strong organisational and multitasking abilities with meticulous attention to detail
  • Excellent communication and stakeholder management skills
  • Proficiency in Microsoft Office and confidence with new systems
  • Ability to adapt quickly, remain calm under pressure, and thrive in a creative, fast-paced culture
  • Professional, discreet, and proactive approach

This is a fantastic short-term opportunity for a polished and adaptable EA who thrives in a creative environment and enjoys combining executive and personal support at the highest level.

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