Executive Assistant

Executive Assistant – Office of CIO

• Provide executive support to the CIO and D&T leadership team
• Gain skills with Australia's largest provider of government-funded hearing care
• Permanent, Hybrid working, Macquarie Park based

Want to improve the lives of Australians, no matter who they are?

Join us and build a career and future you'll be proud of.

It matters more at Hearing Australia

Hearing Australia is a trusted leader in our field. Working across the country, we exist to support and empower people through hearing health when and where they need it.

Your opportunity

As an Executive Assistant, you'll be reporting to the Chief Digital & Transformation Officer, and will be responsible for providing high quality executive support. You will support the smooth functioning of the executive's calender and provide assistance where required to support the overall functioning of the D&T Team. Working side by side with people who go the extra mile, you'll also love the feeling of helping children and adults who need us.

Here's how you'll do it:

• Provide accurate and timely support to the executive including the management of incoming telephone calls, diaries, meetings, travel bookings, expense claims and other administrative activities.
• Assist in preparing written material for the executive as directed.
• Provide support and organise events for the executive as required.
• Monitor and ensure deadlines and reporting timelines are met.
• Arrange travel and accommodation for executive and manage all catering arrangements for meetings, including setting up and clearing meeting room.
• Support the regular flow of information across other EA's within the SMT and internal and external stakeholders.
• Coordinate and facilitate IT-related projects, including monitoring progress, tracking deadlines, and ensuring deliverables are met.
• Coordinate and facilitate IT governance and compliance and assurance.
• Support the team in day-to-day operations, including budget management, procurement, and vendor relationship management.

• Collaborate with cross-functional teams to create and engaging culture, facilitate effective communication and information sharing.

• Comply with all Hearing Australia WHS policies and procedures. This includes passing and remaining up-to-date with all required training necessary to carry out your role.

What you'll bring

We believe the successful candidate will show an understanding of quality, compliance and ethical requirements of working with participant data. You'll bring:

• 5+ years of professional administrative assistance experience in an office setting required
• Excellent working knowledge of Microsoft Office: Word, Excel, and Outlook (including calendar management) required
• Exceptional organizational and time-management skills required
• Excellent interpersonal and verbal communication skills
• Strong written communication skills required
• Strong teamwork skills required
• Ability to work independently with little supervision required
• Demonstrates initiative and resourcefulness
• Experience in supporting IT preferred and having worked within a fast paced environment

What matters most? It's simple – your drive to help anyone and everyone who needs us. And you'll see your role as a real responsibility and an incredible opportunity to make an impact on lives across the country.

Why Hearing Australia?

There's so much to love about a role with us. But our people say there's three things that set us and their careers apart. They're about:

• How we do what we do: Our vision is to deliver the best hearing solutions for anyone, anytime, anywhere. At Hearing Australia, you'll know you're making a contribution that really means something

• Who we work with: Here, you'll support and empower clients of all backgrounds. That's what drives our teams and what makes them so special

• Where we're going next: As our industry evolves, we're committed to learning and improving what we do and how we do it and building an organisation where everyone can thrive.

What does that mean for you?

As a Executive Assistant, you'll know that every day, your work is helping children and adults who need us. Just ask Sandeep, one of our IT professionals about why they choose to work with us:

"The work we do in helping people hear sound again and for the very first time is quite inspirational. Everything we do here is purpose-driven."

You'll also enjoy a range of benefits, including:

• Attractive employee benefits (salary sacrifice superannuation, HCF private health cover discount, well-being programs, salary packaging, discounts across an exciting range of retailers)
• Free, onsite staff parking

• Employee recognition awards program

• Attractive salary package includes a generous 15.4% superannuation

• Flexible work arrangement opportunities to support work, personal and family commitments

Let's create the gold standard of hearing care

We will require the successful candidate to be willing to have a Police Check conducted (we pay), a current driver's licence and must have rights to work in Australia.

Hearing Australia is an Equal Opportunity Employer and embraces diversity, equity and inclusion. We are passionate about building a diverse and inclusive culture from within.

We encourage Aboriginal and Torres Strait Islander peoples and applicants from different cultures who are bilingual to apply.

We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.