Executive Assistant

1 day ago

Sydney, New South Wales, Australia Infotree Global Solutions Full time $90,000 - $120,000 per year

Executive Assistant

As an Executive Assistant, you're at the center of the team's business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable, and able to keep up with changing business needs—using your understanding to strategically support and prioritize your team's projects. You also have the communication skills needed to interact with a variety of people and job functions including customers, partners, and vendors.

In this role, you will work closely with a team of Administrative professionals, manage the day-to-day operations of the office, and help keep teams efficient, happy, and productive.

Responsibilities

  • Perform an extensive array of core administrative tasks.
  • Effectively manage and maintain calendar for ANZ VP's of Sales.
  • Manage team budget, travel, and expenses; process all expenses and reimbursements; manage invoices and purchase orders.
  • Create, organize, and maintain team mailing lists, folders, and drives.
  • Attend team meetings and track action items; assist with day-to-day projects; help build and improve processes and systems.
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
  • Serve as a technical lead for, and manager of, small projects.
  • Organize, plan, and execute team events.
  • Greet executive guests (e.g., interviews, customers) and ensure every guest signs in upon arrival.

Skills & Experience

  • Bachelor's degree preferred and 3–5 years of relevant work experience—direct executive support, project management, or event planning experience.
  • Proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks.
  • Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
  • Experience implementing systems, processes, or programs that increase efficiency.
  • Positive, can-do attitude and willingness to jump into a variety of projects. Resourceful self-starter who is curious, asks questions, and can make logical, proactive decisions in a fast-paced, demanding environment.

We are growing quickly and looking for people who share our values, challenge ordinary thinking, and push the pace of innovation while building a strong future for themselves and the organization.

How do you want to make your impact?

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