Administration Officer

2 weeks ago

Sydney, New South Wales, Australia Steel Builders Full time $60,000 - $80,000 per year

Location: St Marys

Employment Type: 12-month fixed term contract 

Industry: Steel Fabrication/Construction

Are you a highly organised and detail-focused administrator looking to support multiple teams in a fast-paced environment? Join the Steel Builders team as an Administrative Support Officer, where you'll play a key role in keeping our Warranty, Estimating, and Detailing teams running smoothly.

About the Role

This multi-functional position is critical in ensuring seamless workflow across departments. You'll be responsible for job scheduling, document preparation, inbox management, invoicing, and communication with both internal and external stakeholders. If you thrive on variety, where no two days are the same and enjoy juggling tasks across different teams, this is the role for you.

What You'll Be Doing

Warranty Support

  • Create job bookings and schedule works with site teams or contractors

  • Raise, issue, and follow up on invoices

  • Liaise with welders to resolve site issues (e.g. materials, missing info)

  • Manage contractor scheduling and PO invoicing

  • Handle invoice disputes and escalate as needed

Estimating Support

  • Create and manage tasks for jobs, revisions, and preorders

  • Allocate incoming emails/tasks within the estimating team

  • Review and send quotes or related communications

  • Manage the estimating inbox and redirect emails to relevant departments

Detailing Support

  • Manage the detailing dashboard

  • Respond to and coordinate shop drawing requests

  • Follow up on missing plans or project information

  • Prepare documentation and support inbox management for the detailing team

About You

Required:

  • Proven experience in an administrative support role

  • Strong organisational and time management skills

  • Excellent verbal and written communication

  • Ability to multitask and manage priorities across teams

  • Proficiency in Microsoft Office (Outlook, Word, Excel)

  • Confidence using multiple systems and dashboards

Preferred:

  • Background in steel fabrication, construction, or engineering

  • Experience with contractor coordination and job scheduling

  • Understanding of estimating and detailing workflows

  • Familiarity with document control or job management software

Why Join Steel Builders?

  • Birthday leave

  • Regular team events – including quarterly BBQs, EOFY celebrations, and end-of-year parties

  • A safety-first, supportive workplace culture

  • Consistent work across a variety of structural steel projects

  • Career development opportunities and options to upskill

How to Apply

To apply, click the Apply button and submit your resume via the application form.

For any questions about the role, please contact Adrianna – HR Administrator

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