Office Administrator
7 days ago
Office Administrator
Gordon, North Shore Sydney | Full-time | Monday to Friday
Our client, a respected organisation in the aged care sector, is seeking a capable and personable Office Administrator to join their head office team based in Gordon on Sydney's North Shore.
This is a varied, full-time position with a primary focus on reception and administrative activities. The role is ideal for someone who brings warmth, professionalism, and initiative to their work. The successful candidate will manage a busy front desk, provide day-to-day administrative support, and contribute to digital communications across the organisation.
About the Role
This is a front-of-house position where you'll be the first point of contact for staff, visitors, and external stakeholders. You'll ensure reception runs smoothly, coordinate key office functions, and support tasks such as travel bookings, internal newsletters, and website updates.
It's a role that would suit someone with developed interpersonal skills, customer service skills, great attention to detail, and a proactive, can-do attitude.
Key Responsibilities
- Professionally manage reception - answer calls, greet guests, coordinate mail and deliveries.
- Book travel, accommodation, couriers, and support logistics for the broader team.
- Maintain shared spaces and supplies, ensuring the front office presents well at all times.
- Assist with accounts-related tasks including distributing billing statements and supporting records management.
- Support internal communications including newsletters, templates, and team updates.
- Assist with digital content - helping update the website, posting to social media, and contributing to monthly activity calendars.
- Maintain important documentation including internal registers and key reference materials.
- Occasionally support other sites in a relief capacity (travel and some overnight stays may be required).
What We're Looking For
- Strong communication skills and a warm, professional phone manner.
- Previous experience in reception, front-of-house, or administration roles.
- Ability to manage multiple tasks with calm efficiency and a team-oriented mindset.
- Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook).
- Confidence using digital tools such as Canva, Mailchimp, or WordPress.
- Familiarity with accounts payable/receivable is an advantage (not essential).
Why Apply
Join a supportive, purpose-led team in a respected organisation, based in Gordon — just a short walk from public transport, parking is also provided, and local cafés. You'll enjoy variety in your day across reception, admin, and digital tasks, working Monday to Friday with no weekend hours. It's a great opportunity to grow in a team that values collaboration, professionalism, and warmth.
To apply
Please submit your CV and a brief cover letter outlining your suitability for the role. All applications will be treated in strict confidence.
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