Office Administrator

2 days ago

Sydney, New South Wales, Australia Australian TFP inc. Full time $55,000 - $70,000 per year

Position Purpose

The Office Administrator plays a vital role in ensuring the smooth operation of the organisation's daily activities. This position is responsible for providing high-quality administrative support, managing phone enquiries, and coordinating office systems and tasks. As part of a mission-driven non-profit, the Office Administrator will support staff, volunteers, and stakeholders with professionalism, efficiency, and a strong service ethic.


Key Responsibilities:

Reception & Phone Calls

  • Answer and direct calls in a courteous and professional manner (as required).
  • Respond to general enquiries efficiently by phone and email, and redirect them appropriately.
  • Greet and assist visitors in a friendly and professional manner.

General Office Administration

  • Provide day-to-day clerical support, including photocopying, scanning, filing, and correspondence.
  • Manage incoming and outgoing mail, deliveries, and courier services.
  • Monitor and maintain office supplies and inventory, ensuring resources are stocked and cost-effective.
  • Ability to learn and master new systems efficiently.

Records & Data Entry

  • Maintain accurate filing systems (both electronic and physical).
  • Enter and update data, ensuring accuracy and integrity across organisational records.
  • Generate letters from templates and conduct mail merges for bulk correspondence.
  • Maintain electronic data accuracy for reports, mailing lists, and datasets.
  • Support compliance with confidentiality, privacy, and data security policies.

Team Support

  • Provide administrative support to staff, management, and volunteers as required.
  • Assist with the organisation of events, campaigns, and other initiatives.
  • Undertake other duties as directed in line with the organisation's mission.

Skills & Experience
  • Previous experience in office administration or a similar role.
  • Strong communication and interpersonal skills, with a polite and professional phone manner.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
  • Excellent organisational and time management skills, with the ability to prioritise competing tasks.
  • High accuracy and attention to detail in document preparation and data entry.
  • Ability to work independently and collaboratively in a small team environment.
  • Commitment to the mission and values of the organisation.

Qualifications
  • Certificate III/IV in Business Administration (or equivalent experience) desirable.

Personal Attributes
  • Reliable, proactive, and adaptable to changing priorities.
  • Friendly and approachable with a strong customer service orientation.
  • Discreet and trustworthy in handling confidential information.

To Apply: Please send your cover letter and CV to .ORG.AU

  • Administration/Customer Service Officer

    4 days ago

    Sydney, New South Wales, Australia Hays | Office Support Full time $55,000 - $70,000 per year

    Your new companyGreat opportunity to join a well-established organisation based in the St George area. Due to expansion and growth, the company is looking for a strong administrator/customer service person to join their busy team.Your new roleYour day will consist of a variety of duties including Handle customer enquiries via phone and emailProcess...

  • Office Administrator

    4 days ago

    Sydney, New South Wales, Australia Personal Services Australia Full time $60,000 - $80,000 per year

    Personal Services Australia are seeking a full-time Office Administrator with proven administration experience to join our family-owned funeral services team. This is a predominantly office-based role with a wide variety of tasks day-to-day. Full duties will be discussed during the interview process. About you:Minimum 2 years' administration/office...

  • Office Administrator

    2 days ago

    Sydney, New South Wales, Australia Mako Marine Centre Pty Ltd Full time $60,000 - $80,000 per year

    We are seeking an experienced full-time Office Administrator to work with us by supporting customers, suppliers, staff and two Directors as we grow our small motivated team.Mako Marine Centre is a front runner in the marine industry, providing boat painting and various shipwright services. Located in beautiful Ku-ring-gai Chase National Park at Empire...

  • Office Administrator

    2 days ago

    Sydney, New South Wales, Australia Prestige Infrastructure Services Full time $48,000 - $72,000 per year

    Overview:We are looking for a reliable and detail-oriented Office Administrator with bookkeeping experience to join our Sydney team. This role is vital in supporting the daily operations of our plumbing and infrastructure business, handling administration, accounts, and job management through AroFlo and Xero.Key Responsibilities:Manage day-to-day office...

  • Office Administrator

    3 days ago

    Sydney, New South Wales, Australia Amplify HR Full time $90,000 - $120,000 per year

    HetheringtonOffice AdministratorJoin an Industry Leader and Drive Our Operational ExcellenceFor over 35 years, Hetherington has been a premier service provider and an industry leader in the resources sector. With a strong presence across Australia and internationally, our uniquely qualified consultants deliver unparalleled expertise to help clients manage...

  • Office Administrator

    4 days ago

    Sydney, New South Wales, Australia Prestige Infrastructure Full time $60,000 - $80,000 per year

    Overview:We are looking for a reliable and detail-orientedOffice Administrator with bookkeeping experienceto join our Sydney team. This role is vital in supporting the daily operations of ourplumbing and infrastructure business, handling administration, accounts, and job management throughAroFloandXero.Key Responsibilities:Manage day-to-day office...

  • Office Administrator

    6 days ago

    Sydney, New South Wales, Australia Brentnalls NSW Full time $60,000 - $80,000 per year

    At Brentnalls NSW, we are a growing, collaborative, 4-Partner Chartered Accounting practice. Our culture is built on knowledge sharing, teamwork, and achieving shared goals. Located in the heart of the city, we're passionate about supporting our people and clients while fostering innovation and continuous learning.The OpportunityReporting to the Practice...

  • Office Administrator

    2 days ago

    Sydney, New South Wales, Australia Nova Group Pacific (Formerly Raw Earth Environmental) Full time $60,000 - $80,000 per year

    Nova PacificNova Group Pacific is a specialist consultancy delivering innovative solutions in land, water, waste, and environmental management. We're known for our responsiveness, technical expertise, and collaborative approach — and we're growingWe're seeking an experienced Office Administrator to play a key role in supporting our operations and keeping...

  • Administration office

    4 days ago

    Sydney, New South Wales, Australia APG Workforce Full time $60,000 - $90,000 per year

    APG Workforce is currently seeking an experienced Administration office for a 3-month assignment based in Sydney CBD. Role Title: Workplace Experience OfficerPositions available: 1Rate: $446 Per Day + SuperDuration: 3 monthsLocation: Sydney CBDPRIMARY PURPOSEThe Workplace Experience Officer provides a high standard of customer experience supporting our...

  • Administrative Officer

    4 days ago

    Sydney, New South Wales, Australia InvestorPro Full time $60,000 - $80,000 per year

    Company DescriptionInvestorPro is a growing and evolving buyers agency. We are building a dynamic team and are looking for a key administrative professional to grow with us.Role DescriptionThis is a full-time on-site role for an Administrative Officer located in North-west Sydney.You will be the backbone of our operations, providing essential administrative...