Administration Officer

At Jabiru, you're never just doing a job - you're part of a team creating change, building belonging and making a lasting difference in the lives of children and communities.

Join a team with inclusive leaders, collaborative teams, and a culture of care that lets you show up as your whole self, every day.

We're looking for an Administration Officer – People & Rostering Coordination to join our Operations Team. If you thrive in a fast-paced environment, love keeping things running smoothly, and want your work to have real impact, this role is for you. You'll play an essential part in ensuring our services are staffed, rosters are efficient, and our workforce information is accurate and compliant.

Why you'll love working at Jabiru

• Salary packaging options that help your pay go further — supporting you to live well while you uplift others
• Wellbeing-focused culture
• Flexible hybrid working options, including work from home
• Discounted OSHC fees
• Access to a wide range of perks through the Employment Hero platform — including discounted movie tickets, gift vouchers, health insurance and more
• A team culture built on care, connection, and purpose

The role

This position sits at the heart of the Operations Team. You'll coordinate daily staffing needs, support rostering workflows, and keep workforce data and records in great shape. You'll also work closely with People & Culture and our Services to support smooth onboarding, compliance, and consistent communication across the organisation.

No two days will look the same. You may start your morning helping fill urgent staffing gaps, spend the afternoon refining rosters, updating employee records, coordinating recruitment tasks, or supporting longer-term workforce planning. Your work ensures our services run safely, reliably, and in line with Jabiru's commitment to high-quality, inclusive care.

What you'll be doing

Staffing & Rostering Coordination

• Ensure daily staffing coverage across services
• Work with Service Managers to redeploy staff and resolve gaps
• Escalate unfilled or complex staffing issues when needed

Operations & HR Administration

• Maintain accurate employee records, contracts and compliance documents
• Support leave tracking, staff movements, and credential checks
• Provide accurate data entry to support payroll and rostering systems

Recruitment & Onboarding Support

• Assist with advertising, screening and interview coordination
• Ensure onboarding documentation and pre-employment checks are completed

Agency & Inclusion Support Coordination

• Review and track agency staffing requests and costs
• Maintain accurate Inclusion Support Funding data and process claims

Collaboration & Continuous Improvement

• Work closely with Operations and People & Culture teams
• Look for ways to improve workflows, systems and communication

About you

You'll thrive if you are:

• Highly organised with strong attention to detail
• Experienced in administration, rostering, workforce coordination or similar roles
• Skilled in Microsoft 365 and comfortable working with data
• A strong communicator who builds positive relationships
• Able to juggle multiple priorities and meet daily deadlines
• Professional and confident handling sensitive information
• (Bonus) Familiar with education, childcare, community services, HR or payroll systems

What you bring

• A solutions-focused mindset
• Commitment to Jabiru's mission, values, and child-safe culture
• A proactive approach to improving processes and supporting others
• A genuine desire to make a positive difference

Our commitment to inclusion and child safeguarding

At Jabiru, everyone is welcome. We're an equal opportunity employer and we celebrate the different backgrounds, experiences, and perspectives that make our team stronger. We're committed to creating a safe, inclusive, and accessible workplace where everyone can thrive. This includes safeguarding children and young people, prioritising their wellbeing, and ensuring all team members contribute to a culture where children and colleagues alike feel safe, respected, and valued. We encourage applications from people of all ages, abilities, cultures, identities, and communities.

Ready to bring your best? Our best brings out their best - and we'd love you to be part of it.

Apply now and join a team where your work truly matters