Sales and Office Administrator

3 hours ago

Acacia Ridge, Queensland, Australia 1cb67809-4aa1-4d22-be90-5bcc276842ff Full time $60,000 - $80,000 per year

Mammoth is a world-leading equipment and power system solution provider. We deliver innovative bespoke and universal solutions across the mining, transport, rail, industrial, agriculture, and marine industries globally. With a strong reputation for excellence and a commitment to high-quality outcomes, Mammoth continues to drive growth, innovation, and customer success across all sectors.

We are currently seeking a skilled Sales and Office Administrator to provide high-level support to our National Sales Manager, sales operations team, and broader office function. This role is a hybrid position that blends executive assistance, sales coordination, and office administration—offering variety, responsibility, and the opportunity to make a meaningful impact across multiple business areas.

The successful candidate would be responsible for managing schedules and communications, supporting the sales team with reporting and CRM tasks, and ensuring smooth operations of the office. This position requires strong organisational skills, attention to detail, and the ability to handle multiple priorities in a dynamic environment.

Please note; Shortlisted candidates will be invited to complete an automated one-way video screening as part of the recruitment process.

What We Offer:

  • Full-time position
  • Monday to Friday
  • Approx. 8am–4pm
  • Free onsite parking
  • Up to $70k + super
  • Dynamic and supportive team environment
  • Long term opportunity with potential career advancement opportunities

Key Responsibilities:

Executive Assistant Duties

  • Manage executive inboxes, action emails, and maintain filing systems
  • Coordinate calendars, meetings, and all travel bookings (flights, accommodation, transport)
  • Attend meetings, take minutes, track action items, and manage follow-ups
  • Maintain travel and leave calendars in alignment with HR
  • Support HR and recruitment processes including onboarding schedules, logins, and induction coordination
  • Assist with credit card receipt management and internal process documentation
  • Plan and coordinate internal events such as sales conferences (budgeting, venues, catering, travel, communication)

Sales Team Support

  • Enter weekly KPI scorecards and support travel logistics
  • Provide CRM/ERP support, including user setup, data entry, and troubleshooting
  • Coordinate training sessions and internal team communications
  • Share fortnightly sales team calendars with management
  • Assist with vendor setup and insurance documentation

Office Administration

  • Oversee daily office cleanliness and supplies
  • Manage purchasing for office and warehouse needs (stationery, hygiene products, groceries)
  • Liaise with external contractors (cleaners, landscapers, equipment suppliers)
  • Coordinate team uniforms and merchandise
  • Organise staff lunches and internal events
  • Maintain employee records including emergency contacts and dietary requirements

Skills & Qualifications

  • Experience in executive support, office administration, or sales coordination
  • Strong organisational and multitasking skills
  • Proficient in Microsoft Office, Google Workspace, Salesforce, and Trello
  • Excellent communication skills and high attention to detail
  • Ability to work independently and manage competing priorities

If you believe you meet our current requirements, please submit your updated resume by clicking Apply.

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