Facility Coordinator

We currently have an opportunity for a
Facility Coordinator.
Join our Government and Integrated Facilities Management team and play a key role in the effective delivery of office and administrative functions related to a premium commercial facility located Parkville and ensuring efficient support to the Facility Manager and Account Manager. Reporting to the Facility Manager, you'll help deliver high-quality outcomes that support our essential services.

What You'll Do

This role offers a broad scope, with key responsibilities including:

• Day-to-day supervision of the Work-order time-lines within the responsive repairs/maintenance of the Client.
• Provide some supervision through daily phone liaisons with the In-House Service Teams, Contractors and Subcontractors when required.
• Monthly reporting and the analysis of information will need to be undertaken. Sound computer skills, specifically in Microsoft and other business specific database applications are required.
• Take full accountability to achieve contractual obligations around timing & communication to ensure work-orders are closed within Contract KPI's, and ensure that all relevant paperwork and associated site files are complete, maintained and accurately fed back to the business.
• Take full accountability to process payroll information into the payroll system, ensuring times for employees are accurately fed into the system and maintained across the contract.

What You'll
Bring

• Engineering/Project Management Business stream studies/qualification, preferred.
• Extensive experience working with and managing contracts.
• The ability to organize and prioritize tasks and projects is critical for a project coordinator.
• Sound knowledge of Microsoft Office Package including Word, Excel, Access and PowerPoint.
• Sound knowledge of SAP & Payroll processing.

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.

Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.

What It Means to Belong at Downer

We're proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• : healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.