Facilities Coordinator

• Facilities Coordinator - Permanent Role
• $80 - $85k + super
• Melbourne | Not for Profit Organisation

About the Company & Role

Our client is a NFP organisation providing support services across Australia. As a Facilities Coordinator, you will manage day-to-day maintenance requests, coordinate contractors, and support the smooth operation of a diverse property portfolio to ensure safe, compliant, and well-maintained environments.

Duties

Within this role, you will be responsible for:

• Acting as the first point of contact for all facilities-related queries, managing the facilities inbox and phone line, triaging requests as they arise.
• Logging, prioritising, and assigning reactive and planned maintenance tasks while liaising with internal stakeholders and external contractors daily.
• Following up on outstanding work orders, troubleshooting issues, sourcing alternative service providers when needed, and maintaining accurate maintenance records.
• Ensuring contractor documentation is up to date and essential safety measures and compliance obligations are met.
• Supporting the delivery of refurbishments, relocations, and minor works while maintaining compliance and service activity documentation.
• Processing facilities-related invoices and maintaining asset and key registers.
• Assisting with maintaining records for compliance and ensuring timely completion of activities related to facilities.
• Coordinating contractors, addressing maintenance requests, and ensuring smooth execution of tasks across multiple locations.
• Supporting general office coordination tasks, contributing to a safe, efficient, and well-maintained environment across all sites.

Skills & Experience

• 2+ years' experience in facilities coordination, property maintenance, or a related role
• Proven ability to prioritise and manage multiple maintenance requests across different sites
• Strong understanding of property maintenance, compliance requirements, WHS, and lease obligations
• Experience engaging and coordinating contractors, trades, and service providers to meet service standards
• Confident communicator with the ability to manage stakeholders professionally and calmly
• Highly organised, proactive, and solutions-focused, with strong administrative skills
• Comfortable using maintenance/FM systems to log, track, and report on work orders
• Able to work independently as well as collaboratively within a team environment

• Willingness to travel to sites when required (pool vehicle provided)

• Experience in not-for-profit/community environments desirable

• Current Working with Children Check and NDIS Worker Screening

Culture & Benefits

• Immediate start available for the right candidate.
• Work-from-home flexibility for a better work-life balance.
• Collaborative and supportive team environment.
• Strong organisational values in the NFP sector.
• Salary packaging options & annual leave loading to maximise your take-home pay.
• Onsite parking for ease and convenience.

Apply Today

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Job Reference No:
BS

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