Builders Administration

2 weeks ago

Melbourne, Victoria, Australia Beaumade Builds Full time $60,000 - $80,000 per year

About Beaumade Builds

We're a growing residential builder delivering high-quality renovations, extensions and custom projects across Melbourne's east. We value reliability, clear communication and a "get it done right" mindset.

The Role

You'll be the operational heartbeat of the business—keeping jobs organised, paperwork tight and schedules moving. Day-to-day you will:

Coordinate programs, bookings and site schedules (trades, deliveries, inspections).

Prepare and track purchase orders, progress claims, variations and invoices.

Manage document control: contracts, insurances, permits, drawings, selections, OH&S files.

Maintain job folders (allowances, PS/PC items, quotes, approvals, as-built updates).

Support client communications: meeting notes, updates, selections tracking, handover packs.

Onboard subcontractors: insurances, SWMS, licences, compliance.

Assist with estimating/admin: quote requests, tender comps, cost updates in job budgets.

Keep the office running: supply orders, calendar coordination, inbox triage.

You

Experience in construction administration (builder or trade business) preferred.

Strong organisation & attention to detail—you love tidy job folders and clear paper trails.

Confident communicator with trades, suppliers and clients.

Comfortable with Xero and MS Office/Google Workspace; exposure to Wunderbuild is a bonus.

Able to read drawings/specs at a basic level and follow up gaps proactively.

Australian work rights; driver's licence preferred.

Nice to Have

Knowledge of domestic building contracts, progress payment stages and EOT/variation processes.

Familiarity with permits, inspections, energy reports and compliance docs.

Bonus points for experience using Wunderbuild for job management and scheduling.

What We Offer

Stable role with a growing builder and clear systems.

Supportive team, training and development pathway.

Variety—office rhythm with occasional site visits.

On-site parking and a friendly, practical work environment.

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