Office Administrator

2 days ago

Sydney, New South Wales, Australia 0af7c0a6-438c-4c50-971c-54447c01768a Full time $60,000 - $90,000 per year

Working closely with the Office Manager to ensure smooth office operations across Sydney and Melbourne locations for ~70 staff.

Responsibilities include administrative tasks, vendor coordination, contract management, invoice processing, and project support for premises and applications.

This role requires a detail-oriented professional to manage
expense processing
,
invoicing operations
, and policy updates in a fast-paced environment.

Expense Management

  • Process and verify employee expense claims ensuring policy compliance

  • Review expense reports for accuracy and complete documentation

  • Reconcile corporate credit card statements and resolve discrepancies

  • Follow up on non-compliant submissions and provide policy guidance

  • Prepare monthly expense reports and analysis for management

Invoicing and Payable

  • Process supplier invoices and verify against contracts

  • Enter invoice data accurately into financial systems

  • Ensure timely payment processing according to payment terms

  • Resolve payment queries

  • Maintain vendor master data and track outstanding approvals

Policy and Procedures

  • Develop, review, and update administration policies

  • Create and maintain process documentation and workflow guides

  • Ensure policies comply with regulatory and internal control requirements

  • Monitor compliance and identify areas for improvement

  • Communicate policy updates to staff and stakeholders

  • Collaborate with Compliance and Risk teams on policy implementation

Administrative Support

  • Prepare and distribute processing metrics reports

  • Update process documentation and provide staff training

  • Assist with system configuration, testing, and user acceptance

  • Deliver end-user training and create training materials

  • Assist Office Manager with day-to-day office operations

  • Support smooth running of the office including facilities coordination

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