
Trade Based Administrative officer
2 weeks ago
Time To Reline - Administrative officer
- Are you looking to be part of a growing team?
- Do you want hours that suit family life?
We're looking for a motivated and highly organised Administrative Officer to join our growing team. This role is perfect for someone who enjoys variety in their work and thrives in a fast-paced environment. You'll play a key part in keeping our operations running smoothly across administration, compliance, job management, and business development support.
What You'll Be Doing
Office Assistance
- Answering calls and emails
- Scheduling appointments and managing calendars
- Ordering uniforms, materials, and consumables
- Coordinating supplier pricing and orders
- Managing insurances, licensing, and registrations
Job Management
- Preparing and maintaining worksite folders and safety documentation
- Managing completed job folders
- Basic invoicing and sending quotes
- Chasing payments and following up clients
- Setting up and managing job management software (including SMATA)
ISO Certification & Compliance
- Maintaining toolbox talk templates
- Recording incident reports
- Tracking equipment and vehicle maintenance
- Managing safety documentation
Human Resources
- Assisting with recruitment and onboarding
- Managing timesheets and HR records
Business Development Assistance
- Coordinating marketing requests
- Researching trade shows and opportunities
- Helping arrange photo/footage days
- Managing Instagram posts and social content
- Liaising with our bookkeeper
About You
We're looking for someone who:
- Has strong organisational and communication skills
- Is confident using job management systems and Microsoft Office/Google Suite
- Can manage multiple tasks with attention to detail
- Has a proactive, solutions-focused attitude
- Ideally has previous experience in administration, office management, or a similar role
Why Join Us?
- Be part of a supportive, growing business with strong industry contracts
- Enjoy a varied role where no two days are the same
- Work closely with a team that values initiative and collaboration
- Opportunities to grow with the business as we expand
If this sounds like the role for you then please send your CV and a cover letter to
Please tell us about yourself and why you would be a great fit into our company.
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