Administrative Assistant

23 hours ago

Canberra, ACT, Australia RSM Australia Full time $60,000 - $80,000 per year

Administrative Assistant - Risk Advisory Services

Location: Canberra/Sydney | Division: Risk Advisory Services | Employment Type: Full-time/Part-time

About the role:

We are seeking an experienced, reliable and proactive Administrative Assistant to support three Leaders and their teams within the Risk Advisory Services division in Canberra. This role is essential in helping the team meet client and internal deadlines, often managing competing priorities. You'll be part of a dynamic environment where your ability to work independently and collaboratively will be highly valued.

This role can be Canberra or Sydney based. We will also consider part-time hours.

What You'll Do

Administration and Team Support

  • Format client correspondence and reports in line with national standards
  • Maintain client records and CRM systems
  • Ensure compliance with internal processes and policies
  • Prepare weekly and monthly reports
  • Coordinate tenders and proposals, ensuring timely submission
  • Provide ad hoc administrative support across the team
  • Organise occasional travel for team members
  • Complete timesheets for Partners
  • Assist with client events and training conferences
  • Process expenses

Inbox and Calendar Management

  • Coordinate meetings and manage calendars for three Leaders
  • Maintain correspondence on behalf of Partners
  • Track and manage key deadlines

Monthly Invoicing

  • Prepare invoices for Managers prior to Partner approval
  • Enter and finalise data accurately and promptly
  • Issue invoices to clients and follow up on outstanding payments

What You'll Bring

Education

  • Completion of a TAFE or Business College administration course (preferred)

Experience and Attributes

  • Minimum 3 years' experience in a similar role, ideally within professional services (e.g. accounting or legal firms)
  • Experience using CRM software
  • Strong communication skills and attention to detail
  • Ability to manage competing priorities in a fast-paced environment
  • Confident self-starter with a proactive approach
  • Comfortable working independently and as part of a team
  • Intermediate to advanced proficiency in Microsoft Office

Why RSM?

At RSM, you'll find more than just a job. You'll discover a place to grow, contribute and be recognised. Our national and international reach means you'll work with diverse clients and colleagues, while enjoying the support of a close-knit team that cares for each other.

We offer a wide range of benefits focused on health, wellbeing, financial security and lifestyle flexibility. Your success is our priority.

Ready to Apply?

Click "Apply" to submit your application through our online portal.

Note to Agencies: We manage recruitment internally and will contact our preferred suppliers if assistance is required.

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