Administrative Business Partner/ Executive Assistant

The work we do matters

We protect and defend our customers and communities by providing the widest range of cyber security professional services in the region. 

With more than 1,300 team members across Australia, New Zealand, the UK, and US, we are a leading force in cyber security, offering services from strategy, GRC, managed security services, cloud security, digital forensics, and cyber education. 

If you're ready to work with teammates that get you, a leader that supports you and customers that need you, then you're ready for CyberCX. 

What the role involves

The primary responsibility in this role, is executive administration and office management, through collaboration and engagement with ELT teams, building trusted partnerships with clear channels of communication and aligning administrative support to their needs. 

Day to day you will:

• Provide administrative support (to multiple Executives) and in addition to providing office and facilities management
• Maintain complex calendars including vetting, prioritising, and providing recommendations to support key priorities and objectives
• Structure cadence of calendars to support long-term business objectives
• Manage end to end travel schedules and coordination, inclusive of air and ground transportation, hotel reservations, security, visas, and other travel documentation as and when needed
• Maintain an efficient flow of information between all levels of the business, including internal and external contacts of business plans and priorities
• Attend business meetings to assist and/or own the agenda to ensure follow-through on action items and deliverables
• Partner with the Administration, IT and Finance Functions to support staff and other internal/external stakeholders to manage and resolve needs and issues as they arise
• Support active management of budget, purchase order processing, expense report submissions to ensure expense policy compliance

Skills and experience

Please note, due to the nature of this role, it is a mandatory requirement that all applicants are Australian citizens with the ability to hold an Australian Security Clearance. Only Canberra based applicants will be considered for this role (no relocation offered). 

What we're looking for:

• Ideally a minimum of 3 years in an EA role supporting senior leaders in a fast-paced corporate environment
• Experience in complex calendar management for multiple Executives
• Proven ability to understand business priorities in order to independently and successfully manage an executive calendar(s)
• Exceptionally organised, relentlessly resourceful, calm under pressure, strategic multi-tasker, with a deep love of logistics and ability to thrive in a dynamic start-up environment
• Exceptional stakeholder engagement and communication skills with an ability to build credibility with senior management and internal working teams within CyberCX
• Strong problem-solving skills and the ability to translate information into creative solutions to benefit the business
• Well-presented and polished professional in your approach to business
• Thrive in a high-pressure environment, with the ability to juggle and prioritize multiple tasks and priorities
• Ego-free and keen to learn – you strive to get better every day, and don't mind doing the little things to keep a business running at full speed
• Highly ethical, with a trustworthy and assured manner
• You are committed to attending the office onsite for 5 days per week in the initial 6 months of your employment. Thereafter, a hybrid work model will apply (3 days onsite, 2 days WFH)

Great advantages for great people

A salary package that recognises your experience plus a range of advantages (just some of which are listed below – ask us for a benefits brochure). 

• All the usual leave entitlements plus additional paid leave options (including a day off for your birthday) and the chance to purchase extra leave each year
• Salary packaging options (such as a novated car lease)
• Health & Wellbeing program including access to our employee assistance service, mental wellness leave, online CyberCX Wellbeing Centre, and workplace mental health first aiders
• Discounts on health insurance and gym membership plus savings on everyday groceries, electronics, technology, fuel, travel and more
• Personalised development planning, access to training and membership to industry organisations
• Employee interest groups and communities including a comprehensive Women in Cyber program
• A comprehensive reward and recognition program – with a special thank you every year on your anniversary

Be yourself. We embrace diverse perspectives, experiences, and backgrounds. Please let us know if you require additional support or adjustments to assist with your recruitment experience. 

We take security seriously. We require all employees to complete background checks (including police and global sanction list checks) annually. 

Where appropriate, the CyberCX Talent Team will work with our preferred panel of agencies. Fees will not be paid for unsolicited resumes that are submitted directly to hiring managers and not through our approved process.