Project Administrator – Mountain Bike Projects

At Common Ground Trails, we are proud of our hardworking but supportive and fun culture and working environment, where creativity and excellence thrive. We design and construct incredible hiking and mountain biking trails, bike parks, pump tracks, and facilities across Australia, inspiring people to connect with the outdoors.

Our team consists of experienced, skilled, and talented landscape architects, urban designers, trail builders, and other professionals who work together to achieve exceptional results.

Additionally, we live the lifestyle we promote as avid mountain bikers and trail users, and we bring our passion to every project we undertake, whether it's a major destination development or a small-scale volunteer project. Our portfolio includes numerous successful public and private projects that have received acclaim.

At Common Ground Trails, you'll find an environment that's fast-paced, exciting, challenging, and immensely rewarding. We get to stand back at the end of a project and see what we've built. Our trails and tracks encourage people to get outdoors, be active, and connect with nature. This helps to create outdoor enthusiasts and environmental stewards, and we feel really good about this.

The Position:

We are looking for an experienced Project Administrator to base in our Margaret River office.

Responsibilities:

• Creating, setting up, and administering projects within Procore, ensuring all project details are accurately recorded and updated;
• Developing and monitoring project timelines and construction programs;
• Project procurement. This includes obtaining supplier quotations, managing purchase orders, ensuring timely delivery of services and materials, receipting invoices, and allocating costs;
• Project travel and accommodation arrangements;
• Maintaining up-to-date project safety and quality compliance documentation;
• Monitoring project budgets, including income and expenditure;
• Preparing and distributing regular project reports and updates to stakeholders;
• Organising project meetings, taking meeting minutes, and following up on action items;
• Developing, maintaining, and managing project filing systems, ensuring all files and documentation are accessible and current.

The Project Administrator will also be required to provide miscellaneous company and office administration and support based on their specific experience and skill set. This may include special projects and supporting other departments and positions during busy periods and periods of leave.

About You:

• Tertiary qualification in engineering, project management, construction management, business, or a related field;
• 2 years of experience in a civil construction project environment;
• Experience with project management software, including Microsoft Project and Procore;
• Excellent administration skills;
• Strong ability to handle multiple priorities in a fast-paced environment while ensuring deadlines are met;
• Excellent communication skills, both written and verbal, with the ability to collaborate with various stakeholders;
• Ability to foresee project challenges and proactively suggest solutions;
• A passion for mountain biking and an understanding of the industry.

What We Offer:

• A great location: Based in beautiful Margaret River, with trails right on the doorstep;
• A meaningful role: An opportunity to join a progressive, growing business in a developing and evolving industry where your contribution will have a meaningful and positive impact on the world;
• A great team: A hardworking, fun working culture and team where we do a great job because we enjoy where we work and the legends we work with;
• Exciting projects: Clients and projects that will energise you. We push the boundaries to design and construct innovative mountain bike trails, pump tracks, bike parks, and facilities across Australia;
• Competitive remuneration: A great salary commensurate with experience and demonstrated abilities.

Career Growth and Development:

While this role is advertised as a Project Administrator position, we also encourage applications from Graduate or Junior Engineers who are looking to begin their careers in the industry. You would commence in an administrative capacity, gaining valuable insight into how our projects are delivered, while being supported to develop your technical and project skills.

For a graduate or junior engineer, this position will provide outstanding mentorship from recognised industry leaders and subject matter experts, including close collaboration with our Project Managers, who are experienced engineers and will actively support your growth. You'll receive guidance and mentorship from day one, learning directly from professionals who have successfully delivered complex projects. As you gain experience and take on more responsibility, you'll have opportunities to step into a Project Management role and shape your own career path. With the business continuing to grow, there is genuine scope for progression and long-term development with us.

Apply Now:

If you are interested in working with us as a Project Administrator, we'd love to hear from you.

Please apply via Seek by attaching a cover letter and your resume, and addressing the criteria mentioned above.

If you have any questions, please contact Katie at or call

We are looking forward to receiving your application.