Contracts Administrator

3 days ago

Bunbury, Western Australia Grounded Construction Group Full time $80,000 - $120,000 per year

Grounded is delivering one of the region's largest commercial projects, and we're looking for an experienced Contracts Administrator to take charge on the ground.

This is a permanent position tied to a long-term, large-scale project in Bunbury. The current roster is Monday to Friday, whether you're based locally or working on a DIDO arrangement from Perth. It's a rare opportunity to lead a major build and be part of a company that delivers with Trust, Passion, and Care.

About the Role

As a Contracts Administrator, you'll work closely with the project team, subcontractors, and the client to manage contracts, costs, and documentation. This pivotal role ensures projects are delivered on time, within budget, and to the highest quality standards, upholding our reputation for excellence.

Key Responsibilities

  • Establishing and maintaining effective relationships with clients, consultants, subcontractors, suppliers, and internal stakeholders.
  • Preparing RFQs, subcontractor & supplier contracts
  • Negotiating contract terms with internal and external stakeholders
  • Monitoring, reviewing, and updating existing contract templates
  • Ensuring that key stakeholders understand and comply with company contracts
  • Analyzing potential risks involved with specific contract terms
  • Providing ongoing support for the project teams on a day-to-day basis for the management of contracts and understanding of the scope of works
  • Acting as the primary company contact for contractual matters on projects
  • Preparing variation proposals in conjunction with Project Managers
  • Preparing contractual notices in conjunction with the site team
  • Overseeing work by contractors and ensuring accurate reporting on variations to work orders
  • Assessing and verifying the accuracy of variation claims from subcontractors
  • Responsible for preparing and managing head contract claims in accordance with the contract and relevant legislation (progress claims, variations, EOT claims, Latent Conditions claims)
  • Strong understanding of relevant legislation and able to stay up-to-date with legislative changes
  • Preparing weekly/monthly cost reports and status reports
  • Ensuring advice is provided to senior management on matters requiring attention and implementing their decisions
  • Maintaining organized records
  • Assisting in the preparation and management of project budgets and forecasts with a strong comprehension of associated software.

Skills & Experience

  • Relevant qualification in law, commerce, construction management, quantity surveying or engineering.
  • 3-5 years in a Contracts Administrator or similar role in construction.
  • Experience in preparing, negotiating, and managing contracts.
  • Proven track record in managing progress claims and variations.
  • Experience with project budgeting, forecasts, and cost reporting.
  • Familiar with contract compliance and legislative requirements.
  • In-depth knowledge of construction contracts and compliance.
  • Strong contract management and negotiation skills.

Why join us?

At Grounded Group, you'll join a close-knit team that values craftsmanship, professionalism, and smart delivery. We offer a competitive salary, a professional and design-focused culture, and genuine opportunities for growth and development as we expand.

To apply online, please click on the link below or contact us directly by sending your resume to

Want to know more about Grounded Group? Visit us

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