Dispatch & Scheduling Coordinator — Trades Services
4 days ago
About RPSG
RPSG is a fast-growing property maintenance group supporting residential, strata and agency partners. We run a tight, modern operation (Jobber, QuickBooks, Employment Hero) and pride ourselves on responsive service, quality workmanship and zero-drama execution.
The Role
Own the day-to-day flow of maintenance jobs across Perth Metro—keeping techs, clients and suppliers in sync.
What you'll do
- Schedule and manage daily jobs in Jobber; optimise routes and reschedules
- Confirm access, strata/tenant details and site readiness; keep stakeholders updated
- Track quotes, POs and materials; chase approvals; keep costs tidy
- Maintain job notes, photos, forms and WHS compliance to RPSG standard
- Process timesheets; coordinate with Accounts on invoicing and variations
- Manage basic fleet/admin (services, rego/insurance reminders)
- Triage phone/email enquiries and allocate to the right tech fast
You'll bring
- Experience in service/trades scheduling or maintenance coordination
- Confident communicator who's organised, calm under pressure and solutions-focused
- Comfortable with trades, tenants, PMs and suppliers
- Competent with Jobber (or similar), Gmail, Outlook, and Office
Nice to have (WA)
- White Card, current National Police Clearance
- Strata/real estate exposure (PM workflows, access/keys, common property)
Why RPSG
- Supportive, fast-paced team with clear processes
- Modern tooling and automation (Jobber, QuickBooks, Employment Hero, ClickSend)
- Real growth runway—help shape RPSG WA, not just "do the admin"
Hours & Pay
- Monday–Friday, standard business hours (some flexibility around peaks)
Competitive salary commensurate with experience + bonuses
Flexibility to work from home
How to apply
Apply using Seek or email your CV to and
Optional: include 4–6 lines on a scheduling challenge you solved and the outcome.
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