
Service Scheduler
1 week ago
We're Hiring: Service Scheduler & Coordinator
Location: Wangara, WA 6065
Employment Type: Full-Time
Start Date: Immediate Start Available
Are you highly organised, proactive, and thrive in a fast-paced environment? Do you enjoy being the key link between technicians, clients, and service teams to ensure seamless operations?
We're looking for a Service Scheduler & Coordinator to join our dynamic team In this pivotal role, you'll coordinate field service activities, manage schedules, support inventory control, and ensure our service operations run like clockwork.
Key Responsibilities:
Scheduling & Coordination
- Manage daily technician schedules in collaboration with Service Managers.
- Coordinate planned works and liaise with clients to confirm appointments.
- Allocate and oversee subcontractor jobs from initiation to completion.
- Arrange travel logistics for remote works.
- Manage technician leave and update schedules accordingly.
Job Management & Reporting
- Support job reporting and documentation with Service Admin and HVAC Manager.
- Raise purchase orders and issue subcontractor POs for maintenance tasks.
- Monitor job notes, technician hours, and parts used.
- Escalate complex job progress updates to management.
System & Process Management
- Oversee job tracking through Uptick and ensure accurate task locations.
- Proactively resolve field and service department issues.
- Help improve procedures for order tracking and workflow.
Warehouse & Inventory
- Control incoming parts and maintain technician storage areas.
- Monitor inventory levels and advise on shortages or reorders.
General & Ad-Hoc Duties
- Handle incoming service-related calls and client inquiries professionally.
- Assist with various administrative tasks as needed.
- Escalate unresolved or complex issues to management promptly.
What You Bring:
- Experience preferred in a scheduling or coordination role, but training can be provided for the right candidate.
- Excellent communication and multitasking skills.
- Strong attention to detail and the ability to prioritise under pressure.
- Confident using scheduling/job management software (e.g., Uptick or similar).
- A team player with a customer-first attitude.
Why Join Us?
- Be part of a supportive, growing team with a strong company culture.
- Work in a varied, fast-paced role that makes a real impact.
- Opportunities for growth and ongoing development.
- Varied and interesting work across multiple functions.
- Competitive salary and great work-life balance.
- Paid day off for your Birthday
- Quarterly Social Events.
- Free Dress Fridays.
Ready to take the next step in your career?
Apply today with your resume and a brief cover letter outlining your experience and availability. We look forward to hearing from you
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