Facilities Sr Coordinator

Job ID

236508

Posted

04-Sep-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Melbourne - Victoria - Australia

• Prepare to elevate your FM career
• Working with a prominent multinational Food & Beverage client
• Based in South Melbourne | Land of the Bunurong people

About CBRE
CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world's Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

About The Role
Join CBRE as a Senior Facilities Coordinator and take ownership of facilities operations across five commercial office sites for a leading global snacking brand. Based at the client's South Melbourne head office, you'll also manage four remote locations, ensuring building operations and maintenance are delivered to the highest standard. You'll play a key role in driving service excellence, meeting SLA and KPI requirements, and supporting a seamless workplace experience across the portfolio.

What You'll Do

• Client & Stakeholders Management: Maintains relationships with clients & stakeholders, conducts meetings on facility reporting and following up. Prepare report for meetings on facilities performance, property profiles, emergency preparedness, site inspections, facility audits, work order progress, other related reports.
• Operations Excellence: Manage operations and maintenance of facilities within the cluster together with the team. Work with team to implement processes, ideas, and technology to improve operations and efficiency. Develops policies and procedures to ensure contractual specifications are fulfilled. Ensure 100% uptime of critical facilities by implementing robust maintenance and contingency plans.
• Business Continuity, EHS & Incident Management: Develops environmental health and safety procedures for facilities; includes standard operating procedures, emergency response plans, disaster recovery, business continuity, and other related procedures.
• Facility Inspection and audits: Arrange, carry out facility inspections & audits for quality assurance and compliance on a periodical basis. Ensure managed facilities and procedures comply with the local, state, and federal regulations.
• Compliance Management: Setup, track and manage of related equipment, building, regulatory compliance, and licenses as required. Prepare, coordinate and support client HSE team in evacuation drills and system test as required.
• IFM Reporting: Prepare and provision of IFM reporting, weekly, monthly, quarterly reporting as required. Prepare and provision of utilities tracking, energy savings, sustainability, initiatives, equipment status, uptime, and related reporting as required.
• Budget planning & Management: Prepare, manage and update of facility CAPEX and OPEX budgets on a periodical basis.
• Maintenance planning & Program strategy: Prepare, conduct and support of electrical and mechanical maintenance works, building shutdowns, preventive maintenance & ad hoc repairs as required. Plan and perform of preventative maintenance and corrective work on client building services, assets / equipment in line with statutory, HSE and client facility requirements. Support and conduct of Building Condition Assessment, Client Asset Management, Life-Cycle Management, Sustainability & other related program as required.
• Contract & Vendor Management: Management and supervision of vendors and contractors to ensure fulfillment and compliant to contractual agreement and regulatory compliance. Prepare quotations for engineering services, consult with vendors, perform engineering maintenance and ad hoc services/projects as requested by the CBRE account team or customers.

What You'll Need

• 2 years' experience in Facilities / Building Management, or related Engineering roles.
• Some knowledge of mechanical & electrical system, heating ventilation and air conditioning (HVAC) system, BMS, fire protection and alarm system.
• Knowledge of environmental sustainability, building and facility compliance, Health & Safety.
• Working knowledge of Microsoft Office products and competent in using various computer software & platform. Examples include Word, Excel, Outlook, etc.
• Strong communication skills to build relationships and engage with team and client end users.

Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Service line:
GWS Segment