Administration and Compliance Coordinator

Join Our Community at The Friends' School - Hobart

The Friends' School, Hobart, is a leading Independent School in Tasmania offering a globally focused, high-quality education from Early Learning to Year 12. Guided by the Quaker values of Integrity, Simplicity, Equality, and Peace, we foster an inclusive, supportive and welcoming environment where students and staff alike can thrive.

At Friends', we believe in lifelong learning - not just for our students, but for our staff as well. A career with us means becoming part of a dynamic community that values collaboration, personal growth and meaningful contributions. Whether in the classroom or beyond, our team plays a vital role in shaping the future through education, innovation and care.

If you're looking for a workplace that inspires, challenges, and supports you, we invite you to explore the opportunities at The Friends' School. Here, your work matters - not just to our students, but to the wider community and the world.

Why Work at The Friends' School?

At The Friends' School, we value our staff as much as our students. As part of our team, you'll enjoy a supportive and inclusive workplace with a strong focus on wellbeing, professional growth, and work-life balance. We offer:

Wellbeing – Free Employee Assistance Program, annual flu vaccinations and wellbeing initiatives. No cost use of Friends Health & Fitness (conditions apply).

Financial & Leave Benefits – Salaries are exclusive of super. Staff discounts on school fees. Paid parental leave, priority childcare access.

Professional & Community Engagement – Induction programs, social events and opportunities to contribute to outreach programs like Relay for Life, Loui's Van and Red Cross Blood Donation.

More information on our community can be found on our Friends' School website.

Join us and be part of a school that truly values its people.

About the Role

The Friends' School is seeking a highly organised and motivated Administration and Compliance Coordinator to join our Friends' Early Learning team. This role is ideal for a professional who thrives in a dynamic environment, has a keen eye for detail, and enjoys supporting the operational and compliance functions of a high-quality Early Learning Service.

Reporting to the Director – Friends' Early Learning, you will provide critical support in administration, compliance, enrolments, financial operations, and team coordination, ensuring the smooth day-to-day operation of the service.

This is a permanent part-time position (20 hours per week), with flexibility required to support the operational needs of the Centre.

Key Focus Areas

• Support the day-to-day operations of Friends' Early Learning, including administration of the Child Care Management System (CCMS) and associated centre databases.
• Assist with enrolments, centre tours, orientation visits, waiting lists, and maintenance of enrolment records.
• Provide regulatory, compliance, and financial administration support, including budget management, reporting, and reconciliation of accounts.
• Maintain effective communication with families, staff, and external stakeholders.
• Support the Director in rostering, payroll coordination, and staff management, including relief staffing, leave requests, and RDO scheduling.
• Contribute to compliance with child safeguarding and mandatory reporting processes, ensuring a safe environment for children, families, and staff.
• Coordinate centre communications, newsletters, and community updates.
• Support staff professional development, project management, and additional administrative tasks as required.

A full outline of responsibilities is provided in the Position Description.

Essential Qualifications & Requirements

• Demonstrated understanding of the 10 National Child Safe Standards.
• High-level skills in administration, financial management, and database systems.
• Ability to work independently and collaboratively, with strong organisational and prioritisation skills.
• Desirable qualifications in Early Childhood Education or Business Administration, or equivalent relevant experience.
• Knowledge of the National Quality Framework, National Quality Standard, and early childhood regulations is advantageous.
• Current First Aid Certificate or willingness to obtain.
• Current Tasmanian Working with Vulnerable People registration (employment) and a recent National Police Check (less than 6 months old).

How to Apply

To apply, please submit the following:

1. A cover letter outlining your interest and suitability for the role, including relevant experience, and also addressing the selection criteriaitems 2,3,4,6 and 10.
2. An updated resumedetailing qualifications and work experience.

Click the Apply button to start your application process with us.