Admin Assistant

2 days ago

Toowoomba, Queensland, Australia Envision Disability Services Full time $45,000 - $65,000 per year

ADMIN ASSISTANT – Part Time - Plan Management Team

Envision Disability Services | Toowoomba QLD | Wednesday to Friday, 9am–5pm

At Envision Disability Services, we believe in making a real difference in the lives of our participants. Our team works together to support people to reach their full potential and achieve their goals.

Our values of Transparency, Reliability, Flexibility, and Honesty guide everything we do.

We are currently seeking a dedicated and organized Admin Assistant to join our team. This is a full-time role with a six (6) month probation period.

The right candidate will be self-motivated, detail-oriented, and confident in managing a variety of admin tasks in a fast-paced, team-focused environment.

The role will commence on a part-time basis, with potential to transition to full-time to support holiday coverage requirements and, subject to organisational needs, in the near future for the right candidate.

About the Role

As the Admin Assistant, you'll be responsible for supporting day-to-day business operations, assisting managers and staff, and ensuring our documentation and communication are accurate and timely. You'll also play a key role in maintaining our participant records and being a friendly first point of contact for phone and email enquiries.

Key Responsibilities

· Process invoices, reconcile accounts, and support weekly billing tasks across departments

· Maintain accurate participant records, including updates to service and funding information

· Answer phone calls, manage general enquiries, and provide professional customer service

· Support management and staff with admin tasks such as diary coordination, document control, and data entry

· Archive documents and maintain both physical and digital filing systems

· Liaise with internal teams to ensure accurate reporting and smooth office operations

· Carry out other reasonable duties as required

Skills and Attributes

· Strong written and verbal communication

· High attention to detail and accuracy

· Ability to multitask, manage competing priorities, and work under pressure

· Pleasant and professional phone manner

· Strong organizational and time management skills

· Self-motivated and able to work independently as well as within a team

· Proficient in Microsoft Office (Outlook, Word, Excel) and able to learn new systems quickly

· Professional, reliable, and able to follow direction

· A respectful and non-judgmental approach when working with participants and team members

· Positive and adaptable attitude with a commitment to continuous improvement

Qualifications and Requirements

· Minimum 2 years' experience in an admin or similar support role advantageous

· Current NDIS Worker Screening Check (Yellow Card)

· Current Working with Children Check (Blue Card)

· Queensland driver's license and access to a fully insured vehicle

· Experience in the community services or disability sector is highly desirable

Why Join Us?

· Make a meaningful contribution to the lives of people with disability

· Be part of a supportive and committed team

· Work in an organization where your input and ideas are valued

· Opportunities for learning and growth in a growing sector

If this sounds like the right fit for you, we'd love to hear from you.

Please apply via Seek, call us on , or email your resume to

  • HR & Admin Assistant

    1 week ago

    Toowoomba, Queensland, Australia DIT AgTech Full time $45,000 - $60,000 per year

    Job Title: HR & Admin AssistantAbout us:DIT AgTech is at the forefront of innovation in livestock nutrition and agtech solutions. We specialise in delivering cutting-edge IoT-enabled dosing systems and methane-reducing supplements that help producers improve livestock health, productivity, and sustainability. As a fast-growing company with a strong...

  • Admin Officer

    2 weeks ago

    Toowoomba, Queensland, Australia Cut Above Tree Care Full time $60,000 - $80,000 per year

    About the roleAre you a highly organised and efficient administrative professional looking to join a growing and respected local business?Cut Above Tree Care is seeking a Senior Admin Officer to support our operations team and help keep things running smoothly. This is a full-time, office-based role in Toowoomba.You'll be the backbone of our day-to-day...

  • Administration Assistant

    2 weeks ago

    Toowoomba, Queensland, Australia RSM Australia Full time $60,000 - $80,000 per year

    At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value...

  • Administration Assistant

    2 weeks ago

    Toowoomba, Queensland, Australia RSM US LLP Full time $50,000 - $70,000 per year

    OUR VALUE PROPOSITION At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest...

  • Hospitality Assistant

    1 week ago

    Toowoomba, Queensland, Australia Infinite Aged Care Full time $60,000 - $90,000 per year

    The Role       At Infinite Aged Care, Housekeeping Assistants play a critical role in providing quality housekeeping and cleaning services which focus on infection control and ensure a safe, healthy living environment for residents.Working closely with the Facility Manager and the Hotel Services Team Leader, you will be responsible for cleaning of...

  • Administration Officer

    2 days ago

    Toowoomba, Queensland, Australia Stock Locker Full time $45,000 - $65,000 per year

    Are you organised, friendly, and ready to take ownership of your work?  We are looking for a friendly, Admin Assistant to join our busy team in our head office in Toowoomba. Our company is focused on solving supply issues for our customers.  We provide vending and locker solutions to a wide range of industries - including but not limited to manufacturing,...

  • Recruitment/ Administration

    2 weeks ago

    Toowoomba, Queensland, Australia Nurse Next Door Toowoomba Full time $60,000 - $80,000 per year

    Full time role for the right candidate.In this role you will work with the Directors, People Experience Coordinator & clinical lead members in the management team. You will be responsible for recruitment of new employees and assist with the onboarding of our care team, to deliver premium care to our clients. You will also work with the admin team to ensure...

  • Signwriting Foreman

    2 days ago

    Toowoomba, Queensland, Australia Signs On Time Toowoomba Full time

    About usSigns On Time is a family business, operating under the current owners for over 18 years. Our team of specialist consultants, designers and signwriters take pride in delivering excellent value and results for our clients. We service the Darling Downs and West with a wide variety of modern signs including shopfronts, commercial and industrial...

  • Receptionist

    6 days ago

    Toowoomba, Queensland, Australia McConnell & Saldumbide Criminal Lawyers Full time $60,000 - $80,000 per year

    McConnell & Saldumbide Criminal Lawyers is a boutique firm (est focused on the defence of individuals in criminal, regulatory and traffic matters across Queensland. We also act in domestic violence applications, blue card submissions, firearms licensing appeals and sporting tribunal matters. Our work is high-stakes, client-centered and discreet.The roleWe're...

  • Grounds and Maintenance Officer

    2 weeks ago

    Toowoomba, Queensland, Australia Carinity Full time $45,000 - $60,000 per year

    About the opportunity:We're looking for a dedicated Grounds and Maintenance Officer to help keep our retirement village running smoothly and looking its best. In this hands-on role, you'll complete general building maintenance, use equipment like ride on movers and tractors and manage the upkeep of our beautifully landscaped garden areas, ensuring a safe,...