Operations Administrator
2 weeks ago
About the role
We are seeking an experienced and proactive Operations Administrator to manage and streamline our office administration, scheduling, and operational support functions. This role is pivotal to ensuring projects and tasks are scheduled efficiently, invoices are accurate, inductions and compliance are managed, and the warehouse and operations run smoothly.
This is not an entry-level position. We are looking for someone with proven experience in construction, trades, or facilities management — someone who thrives on organisation, accuracy, and operational coordination.
What you'll be doing
- Manage day-to-day office operations, supporting the Director, Operations Manager and Warehouse team
- Schedule and allocate jobs to staff and subcontractors using our works system, Aroflo (Training Provided)
- Prepare and issue invoices, close off jobs, track payments, and assist with financial administration
- Conduct and coordinate staff and subcontractor inductions, ensuring compliance with safety requirements and issuing project start up documents
- Maintain and update Aroflo with job records, expenses, timesheets, staff information, and progress reports
- Manage staff timesheets, leave requests, and approvals for payroll processing
- Assist with onboarding of new staff, including documentation and training support
- Coordinate and order as required, warehouse stock, equipment, and logistics to ensure smooth operational flow
- Maintain accurate compliance documentation, registers, and records
- Update our social media platforms and manage the job photos library
What we're looking for
- Several years of experience in an administrative or operations support role (construction/trade essential)
- Strong organisational and time management skills, with a background in job scheduling and project coordination
- Excellent communication and interpersonal skills, with a customer-focused approach
- Proficiency in using Microsoft Office applications
- A keen eye for detail and the ability to maintain accurate records
- A flexible and adaptable approach, with a willingness to learn and take on new challenges
What we offer
At Statewide Property Services (WA), we're committed to providing a supportive and rewarding work environment. Some of the benefits you can expect include:
- A stable, long-term role with genuine growth opportunities
- A supportive and collaborative team environment
- Exposure to diverse and high-profile projects across WA
- A hands-on role where you'll directly contribute to operational success and company growth
About us
Statewide Property Services (WA) is a leading supplier of work site hoarding systems to commercial properties across Western Australia. With over 20 years of experience, we are committed to delivering exceptional service to our clients and creating a positive impact for employees and clients alike.
Please submit your CV and a short cover letter outlining your relevant experience and why you would be suited to this position..
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