Receptionist / Office Coordinator

Receptionist / Office Coordinator

Employment Type: Full-time

Location: Brisbane CBD

The AgTrade Group

The AgTrade Group is a global livestock, genetics, and food security group, headquartered in Brisbane, Australia.

For over 50 years, we have grown to own and manage a diversified portfolio of businesses committed to the vision of feeding the world with purpose, creativity and care.

Our businesses include:

• AUSTREX Global Breeder Cattle – supplying premium beef & dairy breeding cattle
• AUSTREX Elite Breeding – specialising in airfreight of high-value breeder livestock
• AUSTREX Northern Australia – sources beef cattle from Northern Australian producers for export to selected customers
• Paradigm Foods – Australian-processed high-quality beef, lamb, and pork products
• AgTrade Pastoral – our virtual cattle station supporting the agile needs of the business
• Hay Australia – hay production and export

About the Job

We are seeking a motivated Receptionist/Office Coordinator to join our friendly team on a permanent full-time basis at our Brisbane office.

We're looking for a proactive, friendly, and enthusiastic individual to support the daily operations of the office. In this role, you'll engage with a diverse range of stakeholders and make a lasting impact across the organisation.

This is an excellent opportunity to take charge and make the role your own.

Duties & Responsibilities

Your duties and responsibilities will include but are not limited to:

Receptionist

• Being the friendly first point of contact and welcoming face at the front desk, warmly greeting clients, visitors, and staff, and happily assisting with any questions or needs.
• Answering and directing phone calls in a polite and professional manner.
• Maintaining a clean and tidy reception area.
• General tidying of the kitchen and boardrooms.
• Preparing meeting rooms before and after use (i.e. tidy, restock supplies, etc.).
• Notifying staff of visitor arrivals.
• Scheduling appointments and meetings (including room bookings).
• Handling admin tasks such as emails, mail, and data entry.
• Arranging stationery orders and staff amenities to ensure supplies are stocked.
• Organising couriers and managing incoming/outgoing deliveries.

Office Coordinator

In addition to the Reception tasks/duties:

• Provide proactive and essential support to ensure the smooth day-to-day operations of the office.
• Deliver friendly, responsive customer service by promptly addressing enquiries from team members and stakeholders.
• Coordinate the planning and execution of events, conferences, and catering arrangements with attention to detail.
• Undertake a variety of general administration and office management tasks as needed to support team efficiency.
• Support compliance and system processes by accurately documenting all training activities and maintaining up-to-date records.
• Assist the Executive Team and staff with credit card reconciliations and preparation of approval reports.
• Organise travel arrangements, manage travel accounts, approve expenses, and reconcile related accounts.
• Monitor and manage company social media platforms as required to maintain engagement and brand presence.
• Coordinate Workplace Health and Safety initiatives for Head Office, including first aid, floor warden duties, and updating safety documentation and equipment.
• Support the preparation of reports, presentations, and other key documents for the executive team.
• Assist with the preparation and compilation of Board papers on a quarterly basis.
• Provide additional support to the administration and HR teams as required to ensure seamless operations.

Qualifications & Experience

• Certificate in Business Administration (not essential)
• 2+ years of experience in office administration
• Leadership or supervisory experience (not essential)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience in using and overseeing different systems (i.e. relating to travel, expenses, accounts, Canva, etc.)

Characteristics & Attributes

• Exceptional organisational skills with the ability to prioritise tasks and manage time efficiently
• Keen attention to detail and commitment to accuracy
• Excellent interpersonal and communication skills, both written and verbal
• Strong problem-solving and decision-making capabilities
• Ability to handle sensitive information with confidentiality and discretion

Perks & Benefits

Our state-of-the-art office is located on Eagle Street, Brisbane.

Opportunity to be part of our wellness program and community volunteering program.

Remuneration will be commensurate with experience.

How to Apply

If you are passionate about administration and eager to be part of a collaborative team, we'd love to hear from you

To apply, please submit your resume and cover letter via Seek.

We thank all applicants for their interest in joining our team.  We note that only those selected for interview will be contacted.

The AgTrade Group is an equal opportunity employer and is committed to diversity and inclusion in all aspects of employment. We celebrate the diversity of our workforce and encourage all qualified individuals to apply.