Bookeeper / Admin Support

Administration – Coffee Industry (Bookkeeping Focus)

Blacktown, NSW

Part-Time | Salary Negotiable for the Right Candidate

About Us

We are a successful and dynamic boutique coffee roastery based in Blacktown, NSW, using state-of-the-art roasting equipment and offering a wide range of premium coffees — including sought-after Single Origins, Best of Panama, and other award-winning varieties.

We take pride in our quality assurance, passion for coffee, and commitment to our clients.

Join a friendly and professional team with opportunities for career growth in a fast-paced and exciting industry.

The Role

We're seeking a Administration – Coffee Industry (Bookkeeping Focus) professional with a genuine passion for coffee.

This front-of-office role involves liaising with customers both in-person and over the phone, providing excellent service, and supporting day-to-day business operations.

The ideal candidate will be punctual, professional, reliable, and self-motivated — with strong organisational skills, attention to detail, and the ability to multitask in a busy environment.

Key Responsibilities

• Provide friendly and professional customer service in person, over the phone, and via email.
• Manage front-office operations, ensuring smooth day-to-day coordination.
• Maintain accurate financial records across all business areas — green bean imports, local roasting operations, wholesale, retail, and export sales.
• Manage accounts payable and receivable, ensuring timely payments and accurate invoicing.
• Record and reconcile bank accounts, credit cards, and foreign currency transactions.
• Track and reconcile inventory movements — from imported green beans to roasted coffee.
• Process payroll, superannuation, and employee entitlements.
• Assist with BAS, PAYG, GST, and other ATO requirements.
• Monitor cash flow, budgeting, and financial forecasts.
• Prepare monthly reports for management review.
• Manage retail/café bookkeeping, including sales reconciliation, EFTPOS settlements, and petty cash.
• Liaise with suppliers, freight forwarders, and customs brokers for import/export documentation.
• Support end-of-year financial processes and audits.
• Continuously improve office and bookkeeping systems for efficiency.

Key Skills & Attributes

• Proficient in MYOB (AccountRight or Essentials) – strong understanding of payroll, reporting, and reconciliations.
• Previous experience in customer service within the coffee or hospitality industry (preferred).
• Proven bookkeeping experience, ideally within manufacturing, roasting, or FMCG.
• Knowledge of import/export documentation and foreign currency transactions.
• Excellent communication skills – written, verbal, and phone manner.
• Strong attention to detail, accuracy, and organisational ability.
• Knowledge of GST, BAS, PAYG, and Australian accounting standards.
• Ability to manage inventory and COGS processes.
• Friendly, professional, and passionate about coffee and people.

The Package

An excellent remuneration package (including all necessary tools) will be negotiated with the successful candidate, based on experience and skills.

Work Eligibility

Applicants must have the right to work permanently in Australia with no restrictions on hours.

How to Apply

If you have the passion, skills, and professionalism to thrive in this exciting role, we'd love to hear from you.

Apply now

Private Ad – No Agencies Please

Would you like me to make a shorter version (under 300 words) for Seek or Indeed mobile listings while keeping the tone professional and appealing?

Job Type: Part-time

Pay: $35.00 – $45.00 per hour

Expected hours: 24 per week

Application Question(s):

• The candidate best suited for this role has worked in the coffee industry admin role, would consider a higher rate of pay.

Language:

• English (Required)

Work Authorisation:

• Australia (Required)

Work Location: In person

Application Deadline: 07/08/2025

Expected Start Date: 08/08/2025