Executive Assistant

6 days ago

North Sydney Council, Australia Adecco Australia Pty Ltd Full time $90,000 - $120,000 per year

We are seeking a highly organized, proactive, and detail-oriented Executive Administrator to support the Chief Financial Officer (CFO) of a leading organization in the tech industry.
This role requires someone with a strong background in high-level administrative support, global calendar coordination, and project management. The ideal candidate will be resourceful, tech-savvy, and able to thrive in a fast-paced, dynamic environment while managing sensitive information with the utmost discretion.

Responsibilities

  • Manage calendar scheduling, meeting coordination, and event logistics, including catering and venue bookings.
  • Liaise with reception, facilities, IT, and security teams to resolve office and support issues.
  • Greet and host clients and partners during onsite meetings.
    Prepare agendas, take notes, and support rhythm-of-business meetings (e.g., weekly syncs, all-hands).
  • Oversee expense reports, benefits claims, purchase orders, and incoming financial mail.
    Coordinate onboarding for new hires and provide ongoing admin support.
  • Handle domestic and international travel bookings, including visa processes.
  • Maintain confidentiality of sensitive information and ensure compliance with internal procedures.
  • Apply expertise in tools and systems to streamline admin operations.
  • Support general administrative tasks as needed.

Skills

  • Previous EA experience supporting a CFO (nice to have)
  • 5-7 years experience required.
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage one's time.
  • Ability to keep information organized and confidential.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
  • Experience working with executives highly preferred.
  • Strong diary management – defending the diary
  • Stakeholder management – ability to push back
  • Ability to triage information and quickly work out priorities
  • Experience dealing with confidentiality – handling sensitive information
  • Strong organizational skills
  • Proactive
  • Strong people skills
  • Strong collaboration skills
  • Tech savvy – ability to pick up new systems and tools
  • Experience working in a fast paced environment.

Top 3 Hard Skills Required

  1. Calendar management and file creation using Microsoft Office suite in particular outlook, teams and powerpoint.

  2. Understanding of financial processes and admin support required to CFO's/finance teams

  3. Travel and offsite organisational skills

Contact

Ready to set off on an incredible career adventure? Take the leap and have a confidential discussion; please email me at
To submit your application, please press APPLY NOW

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