Executive Assistant

6 days ago


North Sydney Council, Australia Adecco Australia Pty Ltd Full time $90,000 - $120,000 per year

We are seeking a highly organized, proactive, and detail-oriented Executive Administrator to support the Chief Financial Officer (CFO) of a leading organization in the tech industry.
This role requires someone with a strong background in high-level administrative support, global calendar coordination, and project management. The ideal candidate will be resourceful, tech-savvy, and able to thrive in a fast-paced, dynamic environment while managing sensitive information with the utmost discretion.

Responsibilities

  • Manage calendar scheduling, meeting coordination, and event logistics, including catering and venue bookings.
  • Liaise with reception, facilities, IT, and security teams to resolve office and support issues.
  • Greet and host clients and partners during onsite meetings.
    Prepare agendas, take notes, and support rhythm-of-business meetings (e.g., weekly syncs, all-hands).
  • Oversee expense reports, benefits claims, purchase orders, and incoming financial mail.
    Coordinate onboarding for new hires and provide ongoing admin support.
  • Handle domestic and international travel bookings, including visa processes.
  • Maintain confidentiality of sensitive information and ensure compliance with internal procedures.
  • Apply expertise in tools and systems to streamline admin operations.
  • Support general administrative tasks as needed.

Skills

  • Previous EA experience supporting a CFO (nice to have)
  • 5-7 years experience required.
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Ability to work independently and manage one's time.
  • Ability to keep information organized and confidential.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
  • Experience working with executives highly preferred.
  • Strong diary management – defending the diary
  • Stakeholder management – ability to push back
  • Ability to triage information and quickly work out priorities
  • Experience dealing with confidentiality – handling sensitive information
  • Strong organizational skills
  • Proactive
  • Strong people skills
  • Strong collaboration skills
  • Tech savvy – ability to pick up new systems and tools
  • Experience working in a fast paced environment.

Top 3 Hard Skills Required

  1. Calendar management and file creation using Microsoft Office suite in particular outlook, teams and powerpoint.

  2. Understanding of financial processes and admin support required to CFO's/finance teams

  3. Travel and offsite organisational skills

Contact

Ready to set off on an incredible career adventure? Take the leap and have a confidential discussion; please email me at
To submit your application, please press APPLY NOW


  • Executive Assistant

    1 week ago


    North Sydney Council, Australia Human Resources Focus Full time $90,000 - $120,000 per year

    Executive Assistant - To Founder/CEOCompany: NEON MGMTLocation: North Sydney, NSW, AustraliaHours: Monday – Friday, 8:30am – 5:00pm (with flexibility for events and international time zones)Salary: Commensurate with experience + performance incentivesAbout NEONNEON is a leading international marketing and talent management agency, operating across...

  • Executive Assistant

    6 days ago


    North Sydney Council, Australia oOh! Full time

    Overview We are oOh!media (pronounced “oh!” media). oOh!media is the #1 Out of Home company in Australia and New Zealand. oOh! is a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better! We create deep engagement between people and brands through Unmissable...

  • Executive Assistant

    2 weeks ago


    North Sydney Council, Australia Resource Advisory Full time $60,000 - $90,000 per year

    Job SummaryDo you want to be a part of a Team that's passionate about Great Leadership and Team Performance? Do you have a keen eye for detail, enjoy a challenge and thrive in a fast-paced environment? We are looking for an Assistant who sees themselves as central to our Mission, someone who believes that workplaces should be places where people thrive. If...


  • North Sydney Council, Australia Vocus Full time $80,000 - $120,000 per year

    Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join usThe OpportunityJoin...

  • Executive Assistant

    2 weeks ago


    North Sydney, Australia Vocus Full time

    Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam? We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The...


  • North Sydney Council, Australia MG Motor Australia Full time $60,000 - $80,000 per year

    Join MG Motor Australia and Drive Your Career ForwardWe are seeking a capable and proactiveExecutive Office Assistantto support our Executive Office in a fast-paced, high-impact environment. This is a unique opportunity at the heart of a fast-paced organization, working closely with senior leadership and contributing to both strategic and operational...


  • North Sydney, Australia Royal Caribbean Group Full time

    This is an interesting and challenging Executive Assistant (EA) role supporting Executives across the Asia Pacific Region Based in Sydney we are looking for a strong EA to perform a variety of administrative tasks and support 3 of our regional leaders This is a unique role as this person will have the opportunity to work across our three brands and will...

  • Executive Assistant

    5 days ago


    North Sydney, Australia Invocare Full time

    InvoCare is an industry leader within the funeral industry, we currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and growing. This is a fantastic position for an experienced **Executive Assistant **who is commercially savvy and seeking a challenging, varied role where your...

  • Executive Assistant

    2 weeks ago


    North Sydney, Australia Pacific National Full time

    **Executive Assistant** - ** Based at our new office in North Sydney**: - ** 12-month max term contract**: - ** C-Suite support** Pacific National (PN) is the largest private provider of diversified rail freight services in Australia. At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service...


  • North Sydney Council, Australia Pacific National Full time $104,000 - $130,878 per year

    Ready to step into a high-impact EA role at the heart of a major Australian business?Pacific National (PN) is the largest private provider of diversified rail freight services in Australia. At Pacific National, we take great pride in delivering our best every day.We have an exciting opportunity for a confident and proactive Executive Assistant to join our...