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Executive Assistant

3 weeks ago

North Sydney, Australia Invocare Full time

InvoCare is an industry leader within the funeral industry, we currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and growing.

This is a fantastic position for an experienced **Executive Assistant **who is commercially savvy and seeking a challenging, varied role where your contributions directly assist the Execution General Manager of HR, while also providing administrative and general support to the HR Senior Leadership team.

**The role will require the individual to handle pressure, meeting deadlines and have high standards in the preparation and production of correspondence, agendas, minutes and reports.**
- Act as primary contact for the Execution General Manager of HR, manage communications and ensure the efficient flow of information to various internal & external stakeholders
- Anticipate, prioritise and provide efficient administrative and general support to the EGM and members of the senior leadership team, as required
- Draft, develop and analyse documents, reports and presentations
- Managing diary appointments and travel bookings.
- Coordinate and organise various meetings, events & conferences
- Record meeting notes and work with relevant stakeholders to ensure project/action plans and agenda items are completed within required timeframes
- Execute purchase order and invoice management
- Maintain a proactive interest in understanding business priorities and commercial objectives and meaningfully contribute to projects
- Identify and act on opportunities for improvement within the business including but not limited to administration procedures & systems

**About you**:

- At least 5+ years’ experience in a high level Executive Assistant position, preferably for a large corporate business
- Advanced knowledge of MS office including PowerPoint and Excel
- Assertive, proactive but friendly & approachable in nature
- Strong stakeholder management skills
- Exceptional eye for detail
- Excellent creative and organisational skills
- Professional communication skills and sound judgment
- Confident working autonomously with mínimal supervision

**Benefits of joining InvoCare**:
You may not have considered this industry before, but we provide vital services to families that helps them to celebrate the lives of those they loved. Our staff live our values every day and get to experience the gratitude that comes with offering such a meaningful service. The benefits you can receive include:

- Reward and recognition programs
- Tailored induction and training programs
- Networking opportunities across the business and with peers
- Birthday and paid parental leave
- Free access Employee Assistant Program
- Annual family day social events
- We are a diverse workplace and equal opportunity employer

**How to Apply**:
InvoCare is proud to provide our employees with a quality work environment and opportunity for both personal and professional growth.