Executive Assistant

6 days ago

North Sydney, Australia Pacific National Full time

**Executive Assistant**
- ** Based at our new office in North Sydney**:

- ** 12-month max term contract**:

- ** C-Suite support**

Pacific National (PN) is the largest private provider of diversified rail freight services in Australia. At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service and place **safety above all else**.

An opportunity has presented itself for an Executive Assistant to join our team. As an Executive Assistant, you'll provide key support to our C-suite team within the organisation. This 12-month contract role is based in our modern North Sydney office, offering variety and impact every day.

**Key responsibilities will include**:

- Manage executive calendars, inboxes, system approvals, and coordinate travel arrangements.
- Help track project deadlines and assist with special initiatives.
- Prepare agendas, documents, and take minutes for meetings; organise team activities and events.
- Draft and edit presentations, correspondence, and executive documents.
- Raise purchase orders, process invoices and expenses, and support general office administration.

**What we’re looking for**:

- 3+ years of experience supporting executive leadership teams.
- Excellent organisational and communication skills.
- High level of discretion and confidentiality.
- Proficiency with Microsoft Office; experience with PeopleSoft, DocuSign and SAP Concur is a plus.

**What we offer**:
At Pacific National we value diversity, inclusion, and the contribution of each team member. Our values underpin our commitment to create an inclusive culture where everyone is accepted and valued for who they are, enabling everyone to bring their authentic selves to work.
- Industry leading programs focussed on your growth and career development
- Paid parental leave up to 14 weeks, with superannuation - after only 6 months service
- Flexible working options - discuss what suits you at your interview
- A focus on your mental health and wellbeing through our PeerConnect program
- Discounted fitness and wellbeing benefits with membership to WhereFit, our wellbeing benefits partner

We are seeking applicants who share our values: Make it simple, Share More, Kindness, Gratitude, Curiosity, and Own it. These values help us achieve strong connections with everyone we work with and play an important part in motivating us all to do our best work.

We are proud to be a WORK180 Endorsed Employer for women, and you can visit our Work180 page Pacific National | WORK180 Endorsed Employer to find out more including a list of all of our benefits and policies.

**What our employees say about working at Pacific National**:

- Pacific National’s Women Connect Series 2023 was a fantastic event, beyond networking it gives women confidence in the workplace._

**Do you need reasonable adjustments during the recruitment process?**

**Closing date**

Applications close on the 30th of September 2024

**Next steps**

Are you ready to be part of our future? Click ‘Apply’ and take the first step today

**Acknowledgement of Country**

We acknowledge the Traditional Custodians of the land on which we work, live and rail. We pay respect to Elders past, present, and future and to the continuation of cultural, spiritual, and educational practices of all Aboriginal and Torres Strait Islander peoples.

Video

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Forvis Mazars GmbH & Co. KG Full time

    Executive Assistant **02nd August, 2024** **Executive Assistant - North Sydney** Forvis Mazars' has an opportunity for an experienced Executive Assistant like you. We're a globally integrated audit, tax and advisory firm with offices in more than 100 countries - and we're always ready to recruit an experienced and motivated EA like you to join our...

  • Executive Assistant

    4 days ago

    North Sydney, Australia Vocus Full time

    Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam? We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The...

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Sunwoods Consulting Group Full time

    We are a leading real estate firm in Sydney. We prioritize not just professional success, but personal growth and job satisfaction. We are currently seeking a dedicated Executive Assistant to support our dynamic team and leaders. **Responsibilities**: - Manage and maintain executives’ calendars, including scheduling and coordinating tasks, meetings,...

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Coca-Cola Europacific Partners Full time

    **ABOUT COCA-COLA EUROPACIFIC PARTNERS** Coca-Cola Europacific Partners is one of the leading consumer goods companies in the world. We make, move, and sell some the world’s most loved brands - serving 600 million consumers and helping 1.75 million customers across 29 countries grow. We combine the strength and scale of a large, multi-national business...

  • Executive Assistant To Founding Partner

    2 weeks ago

    Sydney, New South Wales, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode- Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success- $135k + super + discretionary bonus, located in the heart of Sydney CBDTOM Executive is excited to be...

  • Executive Assistant

    1 week ago

    North Sydney, Australia Palo Alto Networks Full time

    **Company Description** Our Mission** At Palo Alto Networks® everything starts and ends with our mission: Being the cybersecurity partner of choice, protecting our digital way of life. Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are...

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Talent Connect Australia Full time

    This is an exciting opportunity for a forward thinking, commercially minded EA to join an an amazing team, supporting the Managing Director. You will provide support to a highly respected executive in the Engineering space. Your role will include complex diary and calendar management, with a focus on high level stakeholder management, expenses, travel and...

  • Executive Assistant

    1 week ago

    North Sydney, Australia TAFE NSW Full time

    **TAFE NSW Life-Changing Careers** **Executive Assistant** **Full-time, Permanent** **Base Salary of $94,923 - $102,223 p.a. plus employers’ contribution to superannuation and annual leave loading** **At TAFE NSW, we are dedicated to life-changing impact.** We live by TAFE NSW values: Customer Focus, Integrity, Collaboration, and Excellence. They...

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Nestle Full time

    Are you ready to bring a little extraordinary into your life? At **Nespresso**, we blend vibrant people and products together to create careers that elevate coffee and your everyday. It's just the beginning of how we transform lives with every cup. Because a Nespresso cup of coffee can deliver an extraordinary experience while creating greater value for...

  • Executive Assistant

    1 week ago

    North Sydney, Australia EssilorLuxottica Full time

    We are **EssilorLuxottica,** a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. We bring together the expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, creating a vertically integrated business that is uniquely positioned to address...