Executive Assistant

2 days ago

North Sydney, Australia Royal Caribbean Group Full time

This is an interesting and challenging Executive Assistant (EA) role supporting Executives across the Asia Pacific Region

Based in Sydney we are looking for a strong EA to perform a variety of administrative tasks and support 3 of our regional leaders This is a unique role as this person will have the opportunity to work across our three brands and will contribute to the efficiency of our business

**A snapshot of the role**:
Take charge of managing the executive’s calendars implementing an efficient and organised system that ensures important communications are prioritised and addressed promptly Whether the execs are in the office or travelling abroad
- you'll maintain seamless communication and ensure they stay on top of their busy schedules at all times

With operations spanning globally you'll become a master of the international clock adeptly scheduling meetings and appointments across different time zones Your meticulous attention to detail and proficiency in coordinating schedules will ensure that meetings run smoothly and efficiently
- regardless of geographical constraints

Play a pivotal role in coordinating conferences and events handling all pre-planning logistics with meticulous attention to detail Whether it's securing venues coordinating travel arrangements or providing real-time support during national and overseas trips you'll ensure that every aspect of the event is seamlessly executed
- leaving a lasting impression on attendees

As part of your responsibilities you'll assist in business development activities by scheduling follow-up meetings calls and arranging client entertainment
- Your proactive approach and organisational skills will support the exec in nurturing client relationships and driving business growth initiatives forward

Assisting the executives with their administrative tasks like organising internal meetings ensuring presentations and accompanying collateral are collated and ready
- managing expenses and any project work as required
- Be the back up Office Manager when required
- Perform ad hoc duties as required

**Key skills and experience**:

- Proven experience managing multiple executives
- The ability to work across multiple time zones
- Excellent written and oral communication skills with the ability to communicate effectively with senior management and external trade partners

Excellent computer skills experience of Microsoft Outlook Excel
- Word and Powerpoint and desirable Friendly and approachable manner
Must be confident when interacting with people of all levels throughout the organisation
- Must be able to work under pressure and the ability to remain calm
- Able to prioritise work load
- Team player with strong sense of humour
- Must be highly motivated and confident
- High level of confidentiality

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Vocus Full time

    Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam? We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us! The...

  • Executive Assistant

    14 hours ago

    North Sydney, Australia Coca-Cola Europacific Partners Full time

    **THE COMPANY** Coca-Cola Europacific Partners (CCEP) is a major fast-moving consumer goods business and the world’s largest independent Coca-Cola bottler. We combine the strength and scale of a large, multi-national business with an expert, local knowledge of the customers we serve and communities we support. Our portfolio in Australia includes the...

  • Executive Assistant

    4 days ago

    North Sydney, Australia Ventia Pty Limited Full time

    **The role** Ventia have an exciting opportunity available for a highly skilled & experienced Executive Assistant to provide dynamic administrative and professional support services to three of our Senior Executive team. We are offering flexible work arrangements based in our North Sydney Corporate Head Office and work from home when appropriate. In this...

  • Executive Assistant

    1 week ago

    North Sydney, Australia Nine Full time

    Company Description Nine is Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment. We pride ourselves on creating the best content, accessed by consumers when and how they want - across Publishing, Broadcasting and Digital. Our Purpose: We shape culture...

  • Executive Assistant

    4 days ago

    North Ryde, Australia Chandler Macleod Full time

    Looking for a challenging and rewarding role that allows you to provide exceptional support to the CEO and key stakeholders? Look no further than the executive assistant role within our Executive Office team! The primary responsibility of this role is to assist the Executive Support Services Manager in overseeing the legal, governance, and related...

  • Executive Assistant

    2 weeks ago

    North Sydney, Australia Nine Full time

    Company Description Nine. Australia’s Media Company. Underpinned by our people, our strategic focus is on content, connections and growth. Driven by our purpose - Australia belongs here - and guided by our values - walk the talk, turn over every stone, keep it human - we are the home of Australia’s most loved content and trusted brands across News,...

  • Executive Assistant

    1 week ago

    North Sydney, Australia oOh! Full time

    We are oOh!media (pronounced “oh!” media). oOh!media is the #1 Out of Home company in Australia and New Zealand. oOh! is a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better! We create deep engagement between people and brands through Unmissable location-based...

  • Executive Assistant

    1 week ago

    North Sydney, Australia Nine Full time

    Company Description **About Nine** Nine’s strategy is to create great content, distribute it broadly and engage audiences and advertisers. We are Australia’s largest locally owned media company - the home of Australia’s most trusted and loved brands spanning News, Sport, Lifestyle, and Entertainment, we pride ourselves on creating the best content,...

  • Executive Assistant

    5 days ago

    North Sydney, Australia JACOBS DOUWE EGBERTS Full time

    Administration, Facilities and Office Management North Sydney Full-time Australia Job Description We are looking for an experienced and meticulous Executive Assistant to join our team on a full-time basis to provide high-level administrative support to the Australian Leadership Team. The Executive Assistant plays an integral role to ensure the smooth...

  • Executive Assistant

    4 days ago

    Sunshine North, Victoria, Australia Shaba Scaffolding Group Full time $90,000 - $120,000 per year

    Location: Sunshine NorthCompany: Shaba Scaffolding GroupEmployment Type: Full-time We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support our Director during/after work hours and also support our management team as we continue to grow and expand operations. Position Overview: As the Executive Assistant, you will...