Executive Assistant

Overview

We are oOhmedia (pronounced “oh” media).

oOhmedia is the #1 Out of Home company in Australia and New Zealand.

oOh is a leading operator in Australia and New Zealand’s fast-growing Out Of Home advertising industry and our purpose is to make public spaces better We create deep engagement between people and brands through Unmissable location-based media solutions that inform, entertain and inspire. Our network is unparalleled, with a diverse portfolio of 37,000 classic and digital signs across roadside, retail, airport and place-based media offering in CBD office towers, cafés, bars and universities.

We are oOhmedia, and we are unmissable.

Join us:

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us.

About the opportunity:

- Fixed term contract[12 Months Maternity Leave Cover]
- Commencing from 1st Dec, 2025
- Based in North Sydney [5 days onsite]

We are seeking a highly organised and proactive Executive Assistant to support our Chief Commercial Operating Officer (CCOO), in a 12-month maternity leave cover role. This position is pivotal in ensuring the smooth operation of the CCOO’s schedule, communications, and strategic priorities.

Key responsibilities and experience:

Diary Management & Scheduling

- Act as gatekeeper of the CCOO’s calendar, ensuring meetings are purposeful and focus time is preserved
- Provide administrative tasks including diary management, meeting support, conference/travel/accommodation bookings and itineraries, facilitate correspondence processes, including collating information, tracking progress and management of deadlines
- Provide accurate, confidential, and timely executive support, including word processing, document coordination, minute taking and preparation of materials for meetings
- Utilise document management systems, web pages, business directory, filing systems, and distribution or mailing lists
- Deliver tasks and activities individually or as team member, with an emphasis on quality within time constraints
- Assist with management of inboxes including progressing requests and following up to ensure they are completed on time
- Under limited direction you will coordinate correspondence, corporate documentation, papers, talking points, briefs, and other communications
- Liaise with stakeholders and assist with the resolution of moderately complex to complex policy, project or operational issues, responding to their needs and expectations as required
- Proactively assist and pre-empt the priorities

You will also have:

To be considered for this role you would have skills & experience and a strong and demonstrated understanding in the following areas:

- Must have demonstrated Corporate EA experience with a minimum of 7 + years with demonstrated ability to provide high level executive assistant support in a fast-paced environment
- Exceptional calendar management and organisational skills with an ability to manage multiple tasks and deadlines
- Excellent communication and interpersonal skills
- Expertise in managing travel arrangements.
- Ability to work autonomously and exhibit a high level of initiative and motivation
- Ability to maintain a high degree of confidentiality.
- Attention to detail and problem-solving skills
- Advanced skills in the Microsoft Office suite and Google products as well as other technologies
- Ability to think on your feet and come up with a creative solution
- Australian working rights
- Providing other ad hoc day to day and project support as requested.

Our benefits and perks:

- Camaraderie comes first at oOh and you’ll work in a collaborative, fun, creative team and a culture that fosters growth and belonging. Our exciting social calendar allows our teams to build deep connection.
- Strive for your best self - Internal and external training plus structured and defined career paths
- 2 paid days/yr community service and volunteering leave
- Free EAP confidential counselling and mental health support
- Active Reward and Recognition Program for peer-to-peer kudos

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you

At oOh, we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees.

To be considered, applicants must be Australian citizens or permanent residents with full working rights in Australia, and all offers of employment are subject to employer-funded pre-employment checks including police, reference, and work rights verification, with additional checks such as credit, bankruptcy, drug and alcohol screening, or driver’s licence verification required for some roles.

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