Junior Legal Secretary

About us

We're passionate about what we do and want you to be too.

Moray & Agnew is one of Australia's leading law firms with an unrivalled reputation in our markets. We're proud that our partners and our legal expertise is consistently recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyle's Guide.

With over 110 partners, our teams are organised into three strategic pillars so that we can play to our strengths:

• Insurance
  – including commercial classes such as financial lines, professional indemnity, public & product liability, life insurance and through to statutory classes such as workers compensation and compulsory third party.
• Commercial & Workplace
  – spanning corporate and commercial, construction and projects, property and environment, commercial dispute resolution, insolvency, owners' corporation and workplace law
• Government
  – spanning local, state and federal government

Our clients include Australian and international insurers and reinsurers, corporates of all sizes, and federal, state and local government.

Nationally, over 750 talented people deliver top-quality legal advice and representation, coupled with exceptional client service and support, across our offices in Sydney, Melbourne, Brisbane, Canberra, Newcastle, Perth and Cairns.

Our partners are committed to fostering flexible, inclusive and diverse environments for our employees. We have the fourth highest percentage of female partners according to the AFR Law Partnership Survey, July 2024.

We value technical excellence and collegiality, offer a great workplace culture and excellent opportunities to further your career, whether you are just starting out, are an experienced lawyer or a business services professional.

About the role

An opportunity has arisen for a Junior Legal Secretary to join a close-knit and friendly General Insurance team in our Sydney office. The team specialise in personal injury, public liability and professional indemnity claims for leading Australian and international insurers. This role will see you primarily supporting a Partner, as well as other members of the team.

Your day to day responsibilities will be varied, but will include:

• Opening of new matters, and closing and archiving of completed matters
• Conducting conflict searches
• Solicitor Diary management
• Telephone calls with clients, Courts/Tribunals, other law firms, and third parties (e.g. medical practices, medico-legal companies etc.)
• Arranging medical appointments
• Creating medical schedules and file indexes
• Drafting and amending routine correspondence
• Preparation and filing of court documents, including subpoenas, tender bundles etc. and arranging service
• Collating briefs to Counsel and medical experts
• Electronic and hard copy filing and e-file management
• Monthly billing, including invoicing and preparation of bills. Previous experience with Aderant / Expert Billing will be highly regarded
• General administrative duties

About you

To be successful in this role, you will ideally have 1-2 years' administrative or secretarial experience gained in a law firm or other professional services environment, however full training will be provided. Your dedication to providing our clients with exceptional customer service, and your enthusiasm and willingness to learn and work as part of a collaborative team will be valued.

To excel in this role you will have:

• A positive, can-do attitude
• Excellent organisational skills
• Exceptional attention to detail
• Competent IT skills including Word, Adobe Pro and Excel
• Strong problem solving skills and demonstrated initiative

Culture & benefits of working with us

We work for great clients and advise them on interesting issues and matters so every day is different. We celebrate diverse thinking and experiences so you can bring your authentic self to the workplace. To support you, we offer a wide range of wellbeing and financial benefits, including:

• Flexible working arrangements
  to help you balance your work and personal commitments
• Health and wellness initiatives
  , including an Employee Assistance Program for yourself and your family, corporate discounts at 400+ leading fitness and wellbeing brands and mental health first aiders
• Paid parental leave
  and accreditations as a Breastfeeding Friendly Workplace and Family Inclusive Workplace
• Continuous learning and development programs
  so that you are always being challenged, engaged and encouraged to grow
• Mentoring opportunities and on the job learning
  to support your professional and personal development
• Diversity, inclusion and equality
  policy and employee reference groups (LGBTQIA+, Aboriginal and Torres Strait Islander, Gender, Parents & Caregivers, Mature Workers and Health & Wellbeing) to ensure that we continue to live our values
• Dress for your day
  because we trust our people to make choices which appropriately represent our firm
  .

How to apply

If this opportunity is attractive to you, please submit your cover letter and CV. If you are applying for a Paralegal, Law Graduate or Lawyer role, please also provide your academic transcript with your application.

We welcome people of all backgrounds and identities to apply for this position, including Aboriginal and Torres Strait Islander people, neurodiverse people and people with disability. If you have questions about the recruitment process or require any adjustments to participate, please let us know in your application.

We prefer to connect with people directly and do not require recruitment agency assistance with this vacancy. Any applications submitted by recruitment agencies without having been briefed will not be considered a valid introduction.