Scheduling And Administration Officer

Locations : Perth

Employment Type : Fixed Term, Part-Time

September 19, 2025

• Remuneration: $37.41 – $39.24 per hour (depending on experience)
• Employment Type: Fixed Term Part-time (20 hours a week). Contract ending 30 June 2026, with the possibility to extend.

HelpingMinds

HelpingMinds is a highly regarded carer support and mental health services organisation that's been making a difference for nearly 50 years. Each year, our compassionate team supports more than 10,000 people across WA to feel heard, supported, and empowered. We are a value-driven organisation that encompasses the values of Hope, Collaboration, Trust, Integrity, and Respect to provide quality service. We welcome your individuality, your ideas, your passion, and your drive. Our people focused culture and flexible approach will help you to succeed both professionally and personally.

The position

We're seeking an enthusiastic person to join our Child, Youth and Family Services Team to provide rostering, program planning and administrative support. The successful candidate will bring strong organisational skills, communication, time management, attention to detail/s and problem solving skills and abilities to ensure our operations run smoothly and our clients have a positive experience.

Key Responsibilities (not limited to):

• Answering and directing phone calls to relevant team members.
• Overseeing team email inboxes, and providing responses appropriately, or delegation to the appropriate team member.
• Scheduling meetings and client appointments
• Program planning and Event bookings
• General administrative tasks to support operations in the team and organisation

For more information please

About You

This is an opportunity for an experienced Scheduling & Administration Officer with a genuine interest in working collaboratively to ensure effective team goals and client outcomes are met.

• You have demonstrated experience in rostering/scheduling.
• You have excellent computer literacy including Microsoft applications.
• You have excellent attention to detail. Creating and maintaining documentation and spreadsheets
• You are able to multi-task and thrive in a dynamic working environment

And finally, you're someone who's passionate about making a difference and working in the NFP sector.

Minimum qualifications:

• Proof of Australian Working Rights
• Current Driver's License & a reliable vehicle
• Cert IV in Business or Administration

Candidates will also either have or be willing to obtain the following:

• National Police Clearance (within 6 months)
• Working with Children Card

The perks

• Generous tax-free salary packaging benefits where you can package up to $15,900 per annum
• Generous leave entitlements
• 5 weeks annual leave per year (pro rata), increasing to 6 weeks (pro rata) once reaching 3 years of continuous service
• 2 wellness days per year, increasing to 3 days once reaching 3 years of continuous service
• Generous superannuation
• The employer superannuation contribution will commence at 1% above the superannuation guarantee rate. Contributions increase progressively based on the length of employment and in accordance with the HelpingMinds Staff Agreement.
• Professional development and support around additional training
• Access to Employee Assistance Program
• The opportunity to have a real impact with the work you do

To apply for this position and take the next steps towards a rewarding career with HelpingMinds, please submit a resume and cover letter to For more information, contact the Recruitment team on or email

HelpingMinds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues

Please note that only shortlisted candidates will be contacted.